Administrative Services Assistant: Visitor Access & Facility

State-of-West-Virgini; West Virginia; On-site; USD 33,000 - 56,000; Full time

Job summary

State of West Virginia is seeking an Administrative Services Assistant 1 to support the Division of Corrections and Rehabilitation, Central Office. The role serves as the central contact for visitor access and mail/document flow, ensuring compliance with safety protocols and ACA standards.

The position coordinates inventory, scheduling of safety drills, and log maintenance while handling fleet, facility logs, and general office operations.

Qualifications

• Graduation from an accredited college or university, with preference for public/business administration, accounting, industrial relations, communications or related field.
• One year of full-time or equivalent part-time paid work in administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

Responsibilities

• Manage visitor access as primary control point and ensure entry only for authorized individuals per safety protocols.
• Oversee mail and package receipt, documentation, and distribution; maintain inventory of specified products/equipment in compliance with ACA standards.
• Schedule and log fire drills and safety inspections; post policy signage and notices as required by regulations.
• Coordinate janitorial labor, update floor plans, maintain staff extension lists; manage fleet key control, vehicle maintenance, and building issue logs.

Skills

Administrative support

Budgeting

Procurement

Project monitoring

Reporting

Education

Bachelor's degree in public or business administration or related field

Job description

State of West Virginia is seeking an Administrative Services Assistant 1 to support the Division of Corrections and Rehabilitation, Central Office. The role serves as the central contact for visitor access and mail/document flow, ensuring compliance with safety protocols and ACA standards.

The position coordinates inventory, scheduling of safety drills, and log maintenance while handling fleet, facility logs, and general office operations.