Administrative Services Assistant :: Billing, Invoicing

STI; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

STI is seeking an in-office invoicing assistant to learn and operate our invoicing systems at the Public Health Lab. The role is 37.5 hours per week, Monday to Friday, with standard office hours (e.g., 7:30–4 with an hour lunch).

The candidate should demonstrate excellent attention to detail, strong Excel and Microsoft Office skills, and solid communication abilities. Responsibilities include invoice preparation, data entry, verifying transactions, maintaining records, customer communication,

Qualifications

• Excellent attention to detail and accuracy.
• Very strong Excel skills.
• Very strong Microsoft Office skills.
• Excellent time management skills.
• Excellent data entry skills.
• Good communication and customer service skills.
• Good mathematical skills.
• Strong organizational and record keeping skills.
• Critical thinking.
• Ability to multi-task.
• Ability to work independently.
• Good problem solving skills.
• Must have a strong work ethic.

Responsibilities

• Invoice Preparation: Create and issue accurate customer invoices in a timely manner according to the organization's guidelines.
• Collaborate with other Departments: Work closely with other departments to obtain and ensure accurate billing information.
• Data Entry: Accurately enter invoice information into the appropriate invoicing system.
• Verify Transactions: Review invoices for completeness and accuracy, ensuring that all necessary information is included.
• Record Maintenance: Maintain organized and accurate records of all invoices.
• Customer Communication: Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.
• Report Preparation: Create various monthly billing reports to track billing data.

Skills

Attention to detail

Excel

Microsoft Office

Communication

Math skills

Organization

Critical thinking

Multi-tasking

Independence

Work ethic

Data entry

Job description

Location

630 Hart Lane Nashville, Tennessee 37216

Description

This position will be learning and using our invoicing systems and processes at the Public Health Lab.

37.5 hours/week.

• Excellent attention to detail and accuracy
• Very strong Excel skills
• Very strong Microsoft Office skills
• Good communication and customer service skills
• Good mathematical skills
• Strong organizational and record keeping skills
• Critical thinking
• Ability to multi-task
• Ability to work independently
• Must have a strong work ethic

Location

630 Hart Lane Nashville, Tennessee 37216

Description

This position will be learning and using our invoicing systems and processes at the Public Health Lab.

This is an in-office position Monday-Friday 7.5 hours per day (for example, 7:30-4, with an hour lunch), 37.5 hours/week.

For this position, the successful candidate needs the following skills and abilities:

• Excellent attention to detail and accuracy
• Very strong Excel skills
• Very strong Microsoft Office skills
• Excellent time management skills
• Excellent data entry skills
• Good communication and customer service skills
• Good mathematical skills
• Strong organizational and record keeping skills
• Critical thinking
• Ability to multi-task
• Ability to work independently
• Good problem solving skills
• Must have a strong work ethic

Key Responsibilities

• Invoice Preparation: Create and issue accurate customer invoices in a timely manner according to the organization's guidelines.
• Collaborate with other Departments: Work closely with other departments to obtain and ensure accurate billing information.
• Data Entry: Accurately enter invoice information into the appropriate invoicing system.
• Verify Transactions: Review invoices for completeness and accuracy, ensuring that all necessary information is included.
• Record Maintenance: Maintain organized and accurate records of all invoices.
• Customer Communication: Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.
• Report Preparation: Create various monthly billing reports to track billing data.