ADMINISTRATIVE ASSISTANT 2 - 09152026- 80998

State of Tennessee

Nashville (TN)

On-site

USD 44,000 - 54,000

Full time

15 hours ago

Be an early applicant

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Job summary

The State of Tennessee seeks a detail-oriented administrative professional to support executive operations in Nashville. You will analyze policies, manage travel, and coordinate events while interfacing with diverse departments and agencies.

Qualifications include a bachelor’s degree and two years of related experience; substitutions for education or experience are allowed. Join a dedicated team serving the Department of Labor & Workforce Development in Davidson County.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.
Substitution of Education for Experience: Additional graduate coursework may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Substitution of Experience for Education: Qualifying sub-professional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Responsibilities

Analyzes, interprets, and enforces existing policies and procedures and drafts revision recommendations for clarity.
Schedules executive travel, approves costs, maintains the calendar, and coordinates events to foster community relations.
Acts as liaison between executives, departments, agencies, and external entities to relay information.

Skills

Active Learning and Listening

Learning Strategies

Mathematics

Monitoring

Judgment and Decision Making

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Retail Sales Equipment

Calculator

Fax Machine/Printer/Scanner/Copy Machine

Job description

State of Tennessee Job Information

Opening Date/Time 09/15/2026 12:00AM Central Time

Job Information

State of Tennessee Job Information

Opening Date/Time 09/15/2026 12:00AM Central Time

Closing Date/Time 09/21/2026 11:59PM Central Time

Salary (Monthly) $4,057.00

Salary (Annually) $48,684.00

Job Type Full-Time

City, State Location Nashville, TN

Department Labor and Workforce Development

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF LABOR & WORKFORCE DEVELOPMENT, DAVIDSON COUNTY

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for Experience

Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Substitution of Experience for Education

Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Overview

Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This class differs from that of Admin Assistant 1 in that an incumbent of the latter performs work of lesser scope and difficulty. This class differs from that of Admin Assistant 3 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

Analyzes, interprets, and enforces existing policies and procedures. Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive's scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions. Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
Performs a variety of general staff administrative duties to support program operations. Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
Monitors orders, employee time, and inventory of supplies.
Represents executive when designated at board, commission, and other meetings to gain information. Attends legislative and/or executive functions and meetings as required to gain information.
Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Competencies (KSA's)

Competencies