Administrative Services Assistant 2

State-of-West-Virgini; West Virginia; On-site; USD 45,000 - 65,000; Full time

Job summary

State-of-West-Virgini is seeking a professional to manage fixed assets, inventory, and fleet vehicles within WV Oasis, including maintenance scheduling and mileage tracking. The role also covers non-fixed assets and staff supervision of three warehouse employees.

Candidates should have at least two years in administrative services such as accounting or budgeting; a bachelor’s degree is preferred with relevant substitution options for experience.

Qualifications

• Bachelor’s degree preferred; major in public/admin, business, accounting, industrial relations, communications or related field.
• Two years of full-time or equivalent part-time paid work in a technical or professional role providing administrative services (e.g., accounting, budgeting, project monitoring and reporting, personnel, procurement, or property).
• Graduate study may substitute for the required experience on a year-for-year basis.

Responsibilities

• Manage Fixed Asset Inventory and retirements in WV Oasis.
• Oversee fleet vehicle management, maintenance, scheduling, and mileage reporting.
• Track mileage for pool vehicles and reimburse programs; train staff on state vehicle policy.
• Supervise three warehouse staff and ensure efficient operations.
• Handle non-fixed asset management like office supplies and disaster recovery items.

Skills

Accounting

Budgeting

Project monitoring

Reporting

Personnel

Procurement

Property management

Education

Bachelor’s degree

Job description

This position will be responsible for Fixed Asset Management which includes adding inventory, removing/retiring inventory, and editing current inventory in WV Oasis. The employee will also be responsible for the management of all fleet vehicles, this includes the maintenance/service and agency scheduling, tracking and monitoring all vehicles via ARI, submitting monthly and yearly mileage reports to WV State Fleet, tracking mileage for all pool vehicles for reimbursement from programs, and training and updating staff on state policy regarding the usage of agency vehicles. Other duties include non-fixed asset management such as office supplies and items used in disaster recovery. They will also be responsible for the supervision of three warehouse employees.

Training:

Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution:

Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.

Experience:

Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

Substitution:

Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis.