Administrative Services Assistant 2

West Virginia; Charleston (WV); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

West Virginia is seeking a Fixed Asset & Fleet Administrator to manage asset inventory in WV Oasis and oversee all state fleet vehicles. You will maintain records, schedule maintenance, and ensure reporting to the State Fleet program.

You will supervise three warehouse staff and handle non-fixed asset tasks such as office supplies and disaster recovery items, while ensuring policy compliance.

Formación

• Two years of full-time or equivalent experience in administrative services such as accounting, budgeting, project monitoring, or procurement.
• Graduate study may substitute for the required experience on a year-for-year basis.

Responsabilidades

• Manage fixed assets: add, retire, edit inventory in WV Oasis.
• Oversee fleet vehicles: maintenance, scheduling, tracking via ARI.
• Submit mileage reports to WV State Fleet monthly and yearly.
• Track pool vehicle mileage for program reimbursements; train staff on vehicle policy.
• Handle non-fixed asset work like office supplies and disaster recovery items.
• Supervise three warehouse employees.

Conocimientos

Fixed asset management

Inventory control

Fleet management

Staff supervision

Educación

Bachelor's degree in public/business administration or accounting

Herramientas

WV Oasis

ARI fleet system

Descripción del empleo

This position will be responsible for Fixed Asset Management which includes adding inventory, removing/retiring inventory, and editing current inventory in WV Oasis. The employee will also be responsible for the management of all fleet vehicles, this includes the maintenance/service and agency scheduling, tracking and monitoring all vehicles via ARI, submitting monthly and yearly mileage reports to WV State Fleet, tracking mileage for all pool vehicles for reimbursement from programs, and training and updating staff on state policy regarding the usage of agency vehicles. Other duties include non-fixed asset management such as office supplies and items used in disaster recovery. They will also be responsible for the supervision of three warehouse employees.

Training:

Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution:

Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.

Experience:

Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

Substitution:

Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis.