Administrative Services Assistant 1

State of West Virginia; Kanawha (IA); On-site; USD 42,000 - 52,000; Full time

Job summary

The State of West Virginia seeks an Administrative Services Assistant 1 in the OSA - FINANCE department. Under general supervision, the ASA 1 performs advanced technical and mathematical work to prepare, process, and coordinate personnel services allocations for a large state agency.

Key responsibilities include assisting Bureau HR staff with personnel transactions, monitoring wvOASIS budgetary allocations, preparing expenditure schedules, and coordinating with the State Budget Office to ensure

Qualifications

• Graduation from an accredited college or university.
• Preference may be given to candidates with a major in public/business administration, accounting, industrial relations, communications or related field.
• One year of related administrative or clerical experience in accounting, budgeting, monitoring and reporting, personnel, or procurement and property.
• Graduate study may substitute for the required experience on a year-for-year basis.

Responsibilities

• Assist Bureau HR staff with preparing personnel transactions and resolving related funding issues across grants/cash management, payroll, audit divisions, and program CFOs.
• Perform daily monitoring of departmental wvOASIS transactions to ensure accurate funding and budgetary allocations.
• Assist in preparing the department’s expenditure schedules and liaison with the State Budget Office regarding wvOASIS transactions.
• Partner with human resources staff, state-run hospitals, and financial divisions to facilitate standard, accurate personnel services and reporting.

Education

Bachelor's degree or higher

Job description

Posting number: FNSR270911 PSA

Department: OSA - FINANCE

Job classification: Administrative Services Assistant 1

Posting type: SME PSA

Categories: Accounting and Finance

Summary

Under general supervision the ASA 1 position performs advanced technical and mathematical work to prepare, process, and coordinate personnel services allocations for a large state agency.

Key Responsibilities include:

• Transaction & Funding Support: Assist Bureau HR staff with preparing personnel transactions and resolving related funding issues across grants/cash management, payroll, audit divisions, and program CFOs.

• OASIS Budgetary Monitoring: Perform daily monitoring of departmental wvOASIS transactions to ensure accurate funding and budgetary allocations for the Department of Health and Human Resources.

• Budget Planning & Liaison: Assist in preparing the department’s expenditure schedules and appropriation requests, serving as the intra-agency liaison with the State Budget Office regarding wvOASIS transactions.

• Inter-Departmental Coordination: Partner with human resources staff, state-run hospitals, and financial divisions to facilitate standard, accurate, and professional personnel services and reporting.

Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.