Administrative Services Assistant

U.S. Department of Defense; Walla Walla (WA); On-site; USD 48,000 - 64,000; Full time

Job summary

The U.S. Army Corps of Engineers in Walla Walla, WA (USACE Walla Walla District) seeks candidates for GS-5/6/7 level administrative/technical positions. Responsibilities include operating office automation software, managing electronic records, and processing data across agency systems. Education and experience options are outlined for progression.

Applicants should be prepared to demonstrate competency in data organization, spreadsheet handling, and budget processing in a federal context.

Qualifications

• GS-5: One year of specialized experience including operating basic office automation software, entering/retrieving electronic records, and organizing tabular data.
• GS-6: One year of specialized experience including navigating data from automated database systems, sorting/filtering data in spreadsheets, and inputting records.
• GS-7: One year of specialized experience across multiple agency systems to process transactions and manage program data; reviewing budgets or funding allocations.

Skills

Office automation software

Data entry

Spreadsheet data manipulation

Education

Four years of education above high school

Tools

Office automation software

Automated database systems

Spreadsheet software

Job description

About the Position:

The Walla Walla District US Army Corps of Engineers is comprised of motivated and talented employees providing the very best engineering services for communities in the Pacific Northw.est. The District helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas.

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or training requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-5 Specialized Experience: One year of specialized experience which includes (1) operating basic office automation software; (2) entering, retrieving, and organizing electronic records within computerized files or databases; AND (3) sorting and arranging basic tabular data or lists to compile administrative information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

GS-6 Specialized Experience: One year of specialized experience which includes (1) navigating and retrieving data from automated database systems; (2) sorting, and filtering data sets within spreadsheets to compile information; AND (3) utilizing office automation software to input, store, and organize electronic records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05 or above).

GS-7 Specialized Experience: One year of specialized experience which includes (1) operating across multiple automated agency systems to process administrative transactions; (2) manipulating, filtering, and sorting multi-variable data sets to compile summaries and track program data; AND (3) reviewing budgets, funding allocations, or financial transactions to identify discrepancies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06 or above).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-6 and GS-7, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.