Grants Assistant

Prospect Infosys Inc; Nashville (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

Prospect Infosys Inc in Nashville, TN, seeks an experienced administrative professional to support the Fiscal and Grants Manager, manage contractual and invoice documents, and coordinate travel and meetings.

You will lead scheduling, take notes, maintain files, and support program implementation across state health regions; assist with social media updates and website maintenance as needed.

Qualifications

• Bachelor's degree required plus 3 years of progressively responsible administrative experience.
• Experience may be substituted with relevant graduate coursework or equivalent experience.
• Two years of administrative services experience required.

Responsibilities

• Monitor, purchase, and receive supplies for ORCO following state policies and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice related documents.
• Coordinate travel for ORCO and assist with out-of-state travel following regulations and codes.
• Lead scheduling for the office and coordinate meetings with multiple stakeholders; arrange teleconferencing and video services.
• Take notes during meetings and maintain files and documentation.

Skills

Administrative Assistance

Administrative Skills

Education

Bachelor's degree

3 years professional administrative experience

Job description

• Monitor, purchase, and receive supplies for ORCO following state policies, procedures and documentation requirements.
• Provide administrative support to the Fiscal and Grants Manager with contractual and invoice related documents. This will assist with communications with contracted agencies; assist with yearly accrual audit and organize files.
• Coordinate travel for ORCO. Assist with preparation of out-of-state travel following travel regulations and accurate accounting codes.
• Lead scheduling efforts for the office- scheduling meetings between multiple stakeholders, communicating with stakeholders, arranging for assistive technology for meetings such as conference lines and web-based video services.
• Take notes during meetings, maintaining office files and keeping documentation of work products in order and accessible for the office.
• Support program implementation efforts across state public health regions where ORCO is present.
• Coordinate social media releases, website updates (and maintenance), and flyer production (with input from ORCO team and partners).

Minimum Qualifications:

• Education and Experience:Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education:Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience:Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• Two years of increasingly responsible professional administrative services experience.

Skills :

Administrative Assistance,Administrative Skills