Administrative Services Assistant

University of Kentucky; Lexington (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Kentucky in Lexington, KY is seeking an Administrative Services Assistant to be a vital partner in building philanthropic infrastructure for the College of Medicine. This role reports to the Senior Director and serves as a liaison between our team and internal departments, budget officers, and College of Medicine departments.

Responsibilities include data management for fund utilization and graduate medical education initiatives, financial reconciliation, event logistics

Qualifications

• Proven ability to manage multiple projects with different deadlines, stakeholders, and levels of importance.

Responsibilities

• Data management for fund utilization and graduate medical education initiatives, financial reconciliation, event logistics support, and promoting utilization efforts in the college.

Skills

Microsoft 365 Suite

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

This position may require sitting, standing and/or walking for extended periods of time.Occasional lifting of up to 10 lbs may be required.

Shift

Monday through Friday; 8:00am – 5:00pm, evenings and weekends based on departmental need.

Job Summary

The College of Medicine Philanthropic Initiatives Team seeks an Administrative Services Assistant to be a vital partner in building philanthropic infrastructure for the college.

This position will report to the Senior Director and serve as an essential liaison between our team and our internal department, our budget officers, and our College of Medicine departments. Daily activities will include data management for fund utilization and graduate medical education initiatives, financial reconciliation, event logistics support, and promoting utilization efforts in the college.

The successful candidate will have a strong attention to detail, a willingness to manage multiple different types of projects at once, be a consummate team player, and care about the mission of advancing academic healthcare in Kentucky.

Skills / Knowledge / Abilities

Microsoft 365 Suite

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 08/27/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please describe your experience managing multiple projects with different deadlines, stakeholders, and levels of importance at the same time. What strategies for success do you utilize?

  (Open Ended Question)

• * The Office of Philanthropy and Alumni Engagement (PAE) recognizes a set of values that guide us in our daily interactions. These values are collaboration, communication, mission driven, mutual respect, innovation and transparency. Please choose one of the PAE values and give a specific example when you exhibited this quality in your professional experience.

  (Open Ended Question)

• Required Documents
  • Resume
  • Cover Letter
• Optional Documents
  • Writing Sample