Administrative Services Assistant

STI; Jasper (TN); On-site; USD 40,000 - 50,000; Full time

Job summary

A governmental services company is seeking an Administrative Services Assistant for an on-site role in Jasper, TN. This position requires a bachelor's degree and involves supporting an executive by managing administrative details, attending legislative functions, and supervising clerical staff. The role demands strong liaison skills and the ability to handle correspondence and travel arrangements effectively. The expected work schedule is from 8:00 a.m. to 4:30 p.m., and the duration is over 6 months.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Substitute experience for up to four years may be acceptable.

Responsibilities

• Relieve an executive of administrative details.
• Serve as liaison between various offices and agencies.
• Attend legislative functions for information gathering.
• Supervise and evaluate assigned clerical staff.
• Handle routine and non-routine correspondence.
• Make travel arrangements for the executive.

Skills

Administrative detail management

Liaison skills

Event attendance

Supervisory skills

Correspondence handling

Travel arrangement

Education

Bachelor's degree

Job description

Overview

Job Title: Administrative Services Assistant — Location: Jasper, TN (On-Site) — Duration: 6+ Months — Work Schedule: 8:00 a.m. to 4:30 p.m.

Responsibilities

• Relieve an executive of administrative detail by performing routine through average-difficulty professional staff work under general supervision.


• Serve as liaison between the executive\'s office and the governor\'s office, departmental staff, other state agencies, local and federal agencies, and community organizations.


• Attend legislative functions and meetings to gain information; handle complaints and requests from legislators, other departments, citizens, and employees.


• Attend receptions, luncheons, dinners, and other gatherings in performing personal contact duties.


• Assign, train, supervise, and evaluate assigned clerical and other staff; make recommendations on personnel actions for exceptional performance.


• Handle routine correspondence, prepare non-routine correspondence; assemble information for speeches and staff meetings; may take minutes at staff meetings.


• Make travel arrangements; maintain expense accounts; order office supplies.


• Operate standard office machines and equipment as necessary.

Education And Experience

Graduation from an accredited college or university with a bachelor\'s degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.