Administrative Services Assistant

STI; Alabama; On-site; USD 42,000 - 64,000; Full time

Job summary

An organization in Alabama is seeking a professional administrative staff member to relieve executives of administrative details. Responsibilities include supervising clerical staff, handling routine correspondence, and making travel arrangements. A bachelor's degree is required, with appropriate experience accepted as a substitute. This role is vital for maintaining the executive's operations and fulfilling communication between various departments and agencies.,

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Experience in administrative roles may substitute for required education.

Responsibilities

• Assigns, trains, supervises, and evaluates clerical staff.
• Handles routine correspondence and prepares non-routine correspondence.
• Makes travel arrangements and maintains expense accounts.
• Operates standard office machines and equipment.

Skills

Supervision

Communication

Organization

Education

Bachelor's degree

Job description

Overview

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.

Responsibilities

• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
• Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Education and Experience

Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.