Administrative Services Analyst I/ll-TTC

County of Riverside; Riverside (CA); On-site; USD 41,000 - 54,000; Full time

Job summary

The Riverside County Treasurer-Tax Collector is seeking an Administrative Services Analyst I to support the Human Resources Unit. The role involves assisting with recruitments, handling FMLA/CFRA/PDL inquiries, updating policies, and responding to staff questions related to HR matters.

The incumbent will work on employee transactions, training updates, and enrollment materials, with opportunities to handle workers' compensation and other HR-related tasks.

Qualifications

• Knowledge of administration, organization and management to analyze operations and programs.
• Knowledge of fiscal management and budgetary control; grantsmanship; supervision basics; contract monitoring.

Responsibilities

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations based on data analysis.
• Prepare or assist in budgets by analyzing needs and reviewing financial data to ensure conformance with guidelines; consider fund transfers.
• Establish and monitor contract forms and procedures; ensure adherence to terms.
• Research grant funding availability and applicability; assist in grant proposals and monitor implementation.
• Develop policies and procedures; write procedures to clarify standard practices; design or improve forms.
• Coordinate publication and dissemination of procedures; review legislation to determine impact.
• Participate in meetings; present or gather data to aid management in decisions.
• May direct, train, and evaluate subordinate staff in standard tasks.

Skills

Data collection and evaluation

Budgetary control

Grantsmanship

Supervision basics

Contract monitoring

Education

Bachelor's degree in accounting, business or public administration, finance

Tools

PeopleSoft

Adobe

Canva

Visio

Excel

Word

Outlook

Job description

The Riverside County Treasurer-Tax Collector is seeking an Administrative Services Analyst I/I who will be assigned to the Human Resources Unit.

The incumbent will support the Human Resources Unit and management by assisting with special projects and requests, including handling FMLA, CFRA and PDL inquiries, updating policies, and responding to staff questions related to Human Resources matters. Key responsibilities include assisting with recruitments, maintaining the employee evaluation and training update programs, processing employee transaction forms, and serving as the main courier for medical annual enrollment materials. The incumbent will also provide support in areas such as workers' compensation and other employee-related transactions, ensuring smooth and efficient Human Resources operations.

The most competitive candidate will have experience with Human Resources. Familiarity with FMLA, CFRA and PDL processes is important. Candidates should also be comfortable navigating internal Human Resources applications and software programs, including a time reporting application, the Human Resources portal, our support ticketing system, PeopleSoft, Adobe, Canva, Visio, Excel, Word, and Outlook.

The Administrative Services Analyst I is distinguished from the Administrative Services Analyst II by the latter’s performance of complex and difficult assignments requiring less review and a higher level of independence. At the department’s discretion, the employee will promote to an Administrative Services Analyst II.

The level at which the position will be filled is at the discretion of the department.

Salary Range

Administrative Services Analyst I = $29.6145 $39.2863

Administrative Services Analyst II = $35.9601 $47.7330

Meet the Team!

The Riverside County Treasurer-Tax Collector is responsible for the billing and collection of property taxes, and, for the receiving, processing, investing and most importantly, safeguarding of public funds, as mandated by the laws of the state of California. The combined office is led by Matthew Jennings, a countywide, publicly elected official serving the fourth largest county in California by landmass and by population. Established May 9, 1893, Riverside County encompasses 7,303 square miles, 28 cities and a population of nearly 2.3 million. Can you see yourself here?

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an ongoing basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

License/Certificate

Possession of an appropriate, valid California Driver’s License at the time of application is required, as this position requires driving to perform essential job duties(including transporting vehicles to fleet maintenance, supporting special events, and making supply runs). Employees must maintain a driving record that meets the insurable requirements of the county's carrier.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

For questions regarding this recruitment, contact Bianca Galaviz at [e-mail]. Please allow 1 – 3 business days for a response for your inquiry.