Administrative Secretary – WIC Program Support

Florida; Tallahassee (FL); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Paid holidays and personal holiday

Health, life, dental, vision insurance

Retirement plan options

Job summary

Florida Department of Health is seeking an Administrative Secretary assigned to the Bureau of WIC Program Services in Tallahassee. The role requires initiative, independence, and accuracy in handling clerical duties, records, and communications within a federally funded program.

The incumbent will manage telephone coverage, greeting visitors, filing, mail processing, and assisting with meeting planning, travel arrangements, and document preparation, ensuring compliance with policy and program

Qualifications

• Knowledge of administrative and clerical procedures and systems.
• Ability to collect, compile, and analyze data for reports.
• Proficiency in written and verbal communication.

Responsibilities

• Answer the Bureau’s centralized telephone system and route callers.
• Greet visitors, maintain files, type correspondence, and manage mail.
• Proofread and format reports and correspondence; ensure policy adherence.
• Schedule meetings, arrange travel, track expenditures, and support meetings and events.

Skills

Administrative procedures

Data collection

Effective communication

Policy adherence

Grammar and spelling

Word processing

Spreadsheet basics

Tools

Microsoft Word

Excel

Job description

Florida Department of Health is seeking an Administrative Secretary assigned to the Bureau of WIC Program Services in Tallahassee. The role requires initiative, independence, and accuracy in handling clerical duties, records, and communications within a federally funded program.

The incumbent will manage telephone coverage, greeting visitors, filing, mail processing, and assisting with meeting planning, travel arrangements, and document preparation, ensuring compliance with policy and program