Administrative Secretary - Student Services & Records

Chester County Intermediate Unit; Downingtown (Chester County); Sur place; USD 31 000 - 41 000; Plein temps

Avantages offerts par ce poste

Health benefits

Retirement PSERS

Paid time off

Tuition reimbursement

Opt-out payments

Résumé du poste

Chester County Intermediate Unit is seeking a Secretary for the 1306 Program & Contracted Services within the Student Services division at the Educational Service Center in Downingtown, PA. The role involves daily administrative coordination, student records management, and support to the Special Education Supervisor and staff.

The position requires a High School Diploma or equivalent, with preferred postsecondary admin training and experience in educational settings.

Qualifications

• High School diploma or equivalent required; postsecondary education or relevant admin training preferred.
• Prior administrative, secretarial, clerical, or office operations experience required.
• Experience in educational or student services settings preferred.
• Experience with purchasing, invoicing, financial records, and student information systems preferred.
• Working knowledge of special education procedures, district operations, and student confidentiality preferred.
• Current child abuse, criminal and FBI clearances upon hire.

Responsabilités

• Responsible for daily communication, database maintenance, record keeping, documentation, purchasing, invoicing, and admin coordination.
• Process and maintain student records for 1306 programs; protect confidentiality.
• Provide administrative support to the Special Education Supervisor and staff; prepare reports and forms.
• Coordinate purchasing of materials; process purchase orders and invoices; track expenditures with Business Office.
• Prepare billing documentation and service agreements; assist with tuition billing.
• Maintain files, databases and calendars; support enrollment reporting and state assessment prep.
• Coordinate technology purchases and staff onboarding logistics with IT and staff.
• Respond to inquiries; coordinate communications with districts, families and staff.
• Support projects and process improvements within Student Services; other duties as assigned.

Connaissances

Administrative experience

Office operations

Educational settings experience

Purchasing & invoicing

Confidentiality & compliance

Clearances compliance

Formation

High School Diploma or equivalent

Postsecondary administration training preferred

Description du poste

Chester County Intermediate Unit is seeking a Secretary for the 1306 Program & Contracted Services within the Student Services division at the Educational Service Center in Downingtown, PA. The role involves daily administrative coordination, student records management, and support to the Special Education Supervisor and staff.

The position requires a High School Diploma or equivalent, with preferred postsecondary admin training and experience in educational settings.