12-Month Admin Secretary - Student Services & Records

Chester County Intermediate Unit; East Caln Township (PA); Sur place; USD 31 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical coverage

Vision and dental coverage

Opt-out payments

Life insurance

Retirement PSERS

Sick and personal days

Tuition reimbursement

Résumé du poste

The Chester County Intermediate Unit is seeking a Secretary for the 1306 Program & Contracted Services within Student Services at the Educational Service Center in Downingtown, PA. This role supports daily administrative functions, records management, purchasing, and coordination with diverse teams.

Responsibilities include handling confidential student records, invoicing, billing coordination, and program reporting. Competitive benefits accompany a 12-month schedule with 260 days per year.

Qualifications

• Prior administrative, secretarial, clerical, or office operations experience.
• Working knowledge of special education procedures and student confidentiality requirements.
• Experience with purchasing, invoices, financial records, and student information systems preferred.
• Experience in educational or student services settings preferred.
• Current child abuse, criminal and FBI clearances required.

Responsabilités

• Daily communication, database maintenance, record keeping, purchasing, invoicing, and coordination.
• Manage student records, admissions, discharges, and related documentation with confidentiality.
• Provide administrative support to supervisors, service coordinators, instructional staff, and contracted services.
• Coordinate purchasing of instructional materials, supplies, technology, and other resources; process POs and invoices.
• Track expenditures and assist with financial reconciliation with Business Office.
• Maintain files, databases, trackers, and program calendars; support enrollment reporting and compliance.
• Coordinate technology purchases, setup, and inventory; assist with system access and onboarding.

Connaissances

Administrative experience

Communication

Data management

Office coordination

Confidential information handling

Formation

High School Diploma or equivalent

Postsecondary ed or admin training preferred

Description du poste

The Chester County Intermediate Unit is seeking a Secretary for the 1306 Program & Contracted Services within Student Services at the Educational Service Center in Downingtown, PA. This role supports daily administrative functions, records management, purchasing, and coordination with diverse teams.

Responsibilities include handling confidential student records, invoicing, billing coordination, and program reporting. Competitive benefits accompany a 12-month schedule with 260 days per year.