Administrative Secretary — Permits & Records

SGI Global, LLC; Falls Church (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

SGI Global, LLC in Falls Church, Virginia, is seeking a Secretary I to support the U.S. Fish and Wildlife Service, International Affairs Program, Division of Management Authority.

The role involves processing permit applications in e-Permits, data entry, auditing, and records management to support CITES reporting and permitting obligations. The position requires strong attention to detail, data accuracy, and experience with Microsoft 365.

Qualifications

• Experience with data entry and records management in a busy environment.
• Ability to handle sensitive information with discretion and privacy compliance.
• Strong attention to detail and accuracy in repetitive tasks.
• Proficient use of Microsoft 365 applications and standard office software.
• Effective communication with colleagues and customers in writing and on the phone.
• Experience navigating electronic government systems and databases.

Responsibilities

• Process incoming mail and enter permit applications into e-Permits system.
• Update tracking logs and submit checks to COR or supervisor.
• Conduct quality checks on data and respond to permit inquiries.
• Track and store used CITES permits; maintain records retention.
• Provide general customer service and schedule meetings.
• Take meeting notes and distribute summaries.

Skills

Data entry

Microsoft 365

Customer service

Records management

Attention to detail

Privacy compliance

Problem solving

Communication

Tools

ePermits system

CITES Trade Database

Job description

SGI Global, LLC in Falls Church, Virginia, is seeking a Secretary I to support the U.S. Fish and Wildlife Service, International Affairs Program, Division of Management Authority.

The role involves processing permit applications in e-Permits, data entry, auditing, and records management to support CITES reporting and permitting obligations. The position requires strong attention to detail, data accuracy, and experience with Microsoft 365.