Administrative Secretary II - D Troop

Commonwealth of Massachusetts; Dartmouth (MA); On-site; USD 66,000 - 94,000; Full time

Job summary

Commonwealth of Massachusetts requires an Administrative Secretary II for the Dartmouth and Bourne barracks to support the D Troop Commander and staff with a range of administrative services including payroll, staffing, and records management.

The role involves coordinating trainings, managing case numbers, and preparing and disseminating orders, while ensuring efficient workflows and live roster management using Microsoft Teams.

Qualifications

• High school diploma or equivalent with at least five years of clerical/secretarial work or equivalent.
• Unofficial substitutions allow an Associate's degree in lieu of two years of experience.

Responsibilities

• Provide administrative support to the D Troop Commander and staff.
• Prepare reports, manage records, and monitor activities for D Troop.
• Coordinate administrative, payroll, staffing, and facility services.
• Create rosters and track staffing considering leave and injuries.
• Assist with scheduling tests, trainings, and examinations.
• Respond to inquiries from internal and external parties regarding operations and staffing.

Skills

Clerical experience

Secretarial work

Administrative support

Education

High school diploma or equivalent

Associate's degree substitution for experience

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Administrative Secretary II - D Troop (260006Y5)

Job Description

Administrative Secretary II - D Troop - (260006Y5)

Description

The Department of State Police is seeking an Administrative Secretary II for both the Dartmouth and Bourne barracks, who will perform and coordinate a variety of administrative services for the D Troop Commander and staff. The various administrative services include the areas of administration, staffing and operations.

Duties of this role include:

• Provide technical support and exercises subject matter knowledge within areas such as Blue Team and provides training to new staff members as requested.
• Prepare reports, manage records, and monitor activities for the D Troop Commander and their staff as required.
• Perform, coordinate, and monitor administrative and operational services (e.g., administrative/clerical, payroll, staffing and/or building operational services) within D Troop to support efficient operations, including, but not limited to, secretarial and clerical duties, such as assigning case numbers to citizen complaints.
• Perform other functions such as receiving and compiling overtime information from substations and, preparing, drafting, and disseminating Troop Commanders Orders.
• Manage records and databases, researching, proofreading, checking for accuracy and completeness and eliminating duplicated information in Use of Force, Personnel Investigations, and Cruiser Crash reports for upload to Blue Team, for review by the Blue Team Use of Force Committee and other groups within Division of Standards and Training.
• Prepare reports to facilitate efficient operations in D Troop.
• Assist Troop Commander, Executive Officer and Operations Officer and Troop Section Unit Commanders of D troop in the execution of their duties by making recommendations concerning more efficient workflow processes, resource needs, staffing changes, building operational changes, etc. to improve efficiency and work effectiveness by creating live rosters in Microsoft teams of available uniform branch members, and provide information on staffing, taking into account long term injuries, Military Leave, FMLA extended sick leave, restricted duty or suspension.
• Assist with scheduling and rescheduling for retention exams, return to work physicals, and physical training tests.
• Assist in the coordination of trainings, such as firearms, CPR, Patrol Rifle, and shotgun training; Ensure that requalification takes place before certifications run out.
• Respond to inquiries from internal parties such as section unit commanders and section unit supervisors about operations and staffing issues and external parties such as the general public on complaints and compliments that are received regarding members of D Troop, ensuring information is uploaded to Blue Team.
• Liaisons and provides information to external parties about public safety requirements for special events that are going on within the D Troop area that may have to involve the State Police, by providing information regarding State Police services and operations.
• Provide on-the-job training, support, and direction to new staff and newly promoted staff to support D Troop operations and enhance capability on items such as Blue Team.
• Performs other related duties as required.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have a high school degree or equivalent and (A) at least five (5) years of full-time, or equivalent part-time, experience in clerical or secretarial work or (B) any equivalent combination of the required experience and substitutions below.

Substitution:

I. An Associate's degree may be substituted for two (2) years of the required experience.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Administrative Secretary II

Primary Location

United States-Massachusetts-DrtmthSt Pol 265 Faunce Crn Rd

Job

Administrative Services

Agency

Department of State Police

Schedule

Full-time

Shift

Day

Job Posting

Oct 15, 2026, 1:19:36 PM

Number of Openings

1

Salary

66,367.86 - 93,605.72 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Avoresha Jordine - 5088202339

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : No