Administrative Secretary II — Operations & Records Coordinator

Commonwealth of Massachusetts; Faunce Corner (MA); On-site; USD 66,000 - 94,000; Full time

Job summary

The Commonwealth of Massachusetts is seeking an Administrative Secretary II for the D Troop, stationed at multiple barracks in Dartmouth and Bourne. The role supports the D Troop Commander with comprehensive administrative services, payroll, staffing, and operational tasks to ensure efficient troop functions.

Primary duties include preparing reports, managing records, roster creation in Microsoft Teams, and coordinating trainings.

Qualifications

• High school diploma or equivalent; at least five years of clerical/secretarial experience.
• Associate's degree may substitute for two years of experience.
• Experience with payroll, staffing and administrative operations is preferred.

Responsibilities

• Provide administrative and clerical support to the D Troop Commander and staff.
• Prepare reports, manage records, and monitor activities for the troop.
• Assist with scheduling, staffing, payroll, and building operations.
• Maintain records and databases, ensure accuracy and avoid duplicates.
• Coordinate trainings and respond to inquiries from internal and external parties.

Skills

Clerical experience

Secretarial work

Payroll coordination

Education

High school diploma or equivalent

Associate's degree substitution for experience

Tools

Microsoft Teams

Blue Team

Job description

The Commonwealth of Massachusetts is seeking an Administrative Secretary II for the D Troop, stationed at multiple barracks in Dartmouth and Bourne. The role supports the D Troop Commander with comprehensive administrative services, payroll, staffing, and operational tasks to ensure efficient troop functions.

Primary duties include preparing reports, managing records, roster creation in Microsoft Teams, and coordinating trainings.