Administrative Secretary - Government Services

State of Tennessee; Dandridge (TN); On-site; USD 35,000 - 44,000; Full time

Job summary

State of Tennessee in Dandridge, TN is seeking a Secretary/Clerical professional to perform a variety of average-difficulty typing and clerical tasks under general supervision.

This entry-level role supports the Department of Human Services, handling correspondence, records, scheduling and customer inquiries. A high school diploma or equivalent is required and several background checks may be needed. Eagerness to learn and accuracy are essential.

Qualifications

• Education equivalent to graduation from a standard high school.
• Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.
• Complete a criminal history disclosure form in a manner approved by the appointing authority.
• Agree to release all records involving their criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records check.
• Submit to a review of their status on the Department of Health's vulnerable persons registry.

Responsibilities

• Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.
• Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.
• Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.
• Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.
• Inspects office equipment to ensure proper working condition.

Skills

Active Learning and Listening

Reading Comprehension

Social Perceptiveness

Time Management

Writing

Education

Education equivalent to graduation from a standard high school

Tools

Computers

Copier/Scanner/Fax

Office Equipment

Telephone

AV Equipment

Job description

State of Tennessee in Dandridge, TN is seeking a Secretary/Clerical professional to perform a variety of average-difficulty typing and clerical tasks under general supervision.

This entry-level role supports the Department of Human Services, handling correspondence, records, scheduling and customer inquiries. A high school diploma or equivalent is required and several background checks may be needed. Eagerness to learn and accuracy are essential.