Administrative Secretary, Government Office (Nashville)

State of Tennessee; Nashville (TN); On-site; USD 35,000 - 52,000; Full time

Job summary

The State of Tennessee is seeking a detail-oriented clerk/secretary for the Department of Correction in Nashville, TN. The position focuses on typing, records management, and assisting with daily administrative tasks within a correctional facility.

Responsibilities include preparing documents, handling inquiries via phone/email/in person, gathering information for meetings, and maintaining calendars and inventory to support agency operations.

Qualifications

• Education equivalent to graduation from a standard high school.
• Experience substituting education: qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.

Responsibilities

• Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items.
• Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate.
• Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information.
• Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks.
• Performs various administrative tasks including creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information.
• Inspects office equipment to ensure proper working condition.

Skills

Active Learning and Listening

Reading Comprehension

Social Perceptiveness

Time Management

Writing

Education

Education equivalent to graduation from a standard high school

Tools

Computers

Copier/Scanner/Fax Machine

Postage Meter

Laminating Machine

Telephone

Audio/Visual Equipment

Job description

The State of Tennessee is seeking a detail-oriented clerk/secretary for the Department of Correction in Nashville, TN. The position focuses on typing, records management, and assisting with daily administrative tasks within a correctional facility.

Responsibilities include preparing documents, handling inquiries via phone/email/in person, gathering information for meetings, and maintaining calendars and inventory to support agency operations.