Senior Administrative Clerk — Records & Office Support

State of Tennessee; Mountain City (TN); On-site; USD 31,000 - 47,000; Full time

Job summary

The State of Tennessee is seeking a capable clerical professional for the Department of Correction in Mountain City, TN. Under general supervision, you will perform advanced general clerical work, manage documents, answer inquiries, and coordinate scheduling and travel for the unit.

This full-time role requires a high school education or equivalent and at least two years of clerical experience. A criminal background check is required for employment consideration.

Qualifications

• . Education equivalent to high school graduation and two years of qualified clerical work.
• . Ability to substitute clerical experience for education on a year-for-year basis.
• . Ability to perform general clerical tasks with accuracy and attention to detail.

Responsibilities

• Conducts office functions including taking messages, answering telephones, inputting time sheets, filing, review and distribute mail, maintaining contracts, creating documents or forms, ordering supplies, and other related functions.
• Maintains, compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data for accuracy and completeness.
• Documents and records accurate information by entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic format.
• Explains departmental policies and procedures, interprets rules and regulations to internal and external customers to ensure consistency of information.
• Breaks down information or data received or obtained from verbal, written, or electronic communication into separate parts to evaluate results to choose the best solution and to solve problems.
• Communicates with the public, government, and other external sources to represent the organization and provide excellent customer service. This information can be exchanged in person, in writing, by telephone or e-mail.
• Provides support by scheduling appointments, meetings, events, programs, activities, and travel arrangements for the unit or division.
• Develops specific goals by planning, prioritizing, and organizing work to meet performance standards in a timely manner.

Skills

Active Learning and Listening

Complex Problem Solving

Critical Thinking

Judgment and Decision Making

Time Management

Education

High school diploma or equivalent

Tools

Calculator

Computer

Printer/Scanner

Telephone

Copier/Fax Machine

Job description

The State of Tennessee is seeking a capable clerical professional for the Department of Correction in Mountain City, TN. Under general supervision, you will perform advanced general clerical work, manage documents, answer inquiries, and coordinate scheduling and travel for the unit.

This full-time role requires a high school education or equivalent and at least two years of clerical experience. A criminal background check is required for employment consideration.