Executive Administrative Secretary - State Government

State of Tennessee; Nashville (TN); On-site; USD 36,000 - 55,000; Full time

Job summary

The State of Tennessee is seeking a capable secretary at Lois M. DeBerry Special Needs Facility in Nashville. Under general supervision, the role handles routine clerical tasks, types a variety of documents, and assists an executive with administrative details and time management.

Qualified applicants have a high school diploma or equivalent with two years of clerical experience. A pre-employment drug screen and criminal background check apply.

Qualifications

• Education equivalent to high school graduation with 2 years of clerical work.
• Substitutions for education based on experience may apply.
• Criminal history disclosure and fingerprinting may be required.

Responsibilities

• Performs routine clerical tasks and compiles information for dissemination.
• Types material including correspondence, abstracts, and reports.
• Answers questions and provides guidance on policies and agency information.
• Audits time sheets and related documents for accuracy.
• Monitors purchasing, inventory and office supplies; liaises with vendors.
• Maintains courteous customer service via telephone, email, or in person.

Skills

Active Learning

Time Management

Speaking

Reading Comprehension

Service Orientation

Education

High school diploma or equivalent; 2 years of clerical experience

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

The State of Tennessee is seeking a capable secretary at Lois M. DeBerry Special Needs Facility in Nashville. Under general supervision, the role handles routine clerical tasks, types a variety of documents, and assists an executive with administrative details and time management.

Qualified applicants have a high school diploma or equivalent with two years of clerical experience. A pre-employment drug screen and criminal background check apply.