Administrative Secretary: Career Counseling Programs

Anne-Arundel-County-Public-Schools; Annapolis (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Anne Arundel County Public Schools seeks an organized Secretary II for Administrative Career Counseling in Annapolis, MD. You will support the Blueprint Career Counseling team, manage budgets, coordinate meetings and trips, and handle communications.

The role requires strong office skills, attention to detail, and confidentiality. Expect interactions with staff, vendors, and external partners in a fast-paced educational environment.

Qualifications

• High school diploma or equivalent required.
• Some college coursework in business or secretarial studies preferred.
• Three years of progressive secretarial/administrative experience; two years at Administrative Secretary I level.
• Ability to maintain confidentiality and work with diverse populations.

Responsibilities

• Serves as the administrative secretary for the Blueprint Career Counseling program, providing direct support to the Career Counseling Manager and Facilitators with budgets, programs, and activities.
• Manages communications and correspondence for the Blueprint Career Counseling Office, serving as a point of contact for inquiries and routing routine matters.
• Maintains calendars and schedules appointments for the Blueprint Career Counseling Manager and Facilitators; coordinates travel and materials.
• Prepares and manages budgets and financial records for the Blueprint Career Counseling program, including spreadsheets and databases.
• Processes purchasing and procurement activities, creating purchase orders and managing inventory of supplies.
• Coordinates program logistics, field trips, meeting spaces, and funding allocations as needed.
• Provides meeting support, prepares agendas, takes minutes, and distributes materials.
• Prepares written communications and documents for the program; drafts letters, notices, and activity summaries.
• Supports payroll, travel reimbursements, and electronic file organization for staff.

Skills

Office administration

Budgeting

Communication

Attention to detail

Confidentiality

Education

High School Diploma

Some college in business/secretarial

Tools

Microsoft Office Suite

Video/Web Conferencing

Job description

Anne Arundel County Public Schools seeks an organized Secretary II for Administrative Career Counseling in Annapolis, MD. You will support the Blueprint Career Counseling team, manage budgets, coordinate meetings and trips, and handle communications.

The role requires strong office skills, attention to detail, and confidentiality. Expect interactions with staff, vendors, and external partners in a fast-paced educational environment.