Administrative Secretary II, Career Counseling

TrulyHired; Annapolis (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Anne Arundel County Public Schools (AACPS) seeks a Secretary II: Administrative Career Counseling to provide administrative and office support for the Blueprint Career Counseling program, assisting the Career Counseling Manager and staff with budgets, meetings, and office operations.

This role handles budgeting, travel arrangements, procurement, ledger upkeep, records for audits, and clear communication with internal and external partners.

Qualifications

• Three (3) years progressive secretarial/administrative experience.
• Experience in budgeting and financial record keeping.
• Ability to coordinate calendars, meetings, and travel.

Responsibilities

• Serve as administrative secretary for the Blueprint Career Counseling program, providing direct support to the Career Counseling Manager and Facilitators with budgets, programs, and activities.
• Manage communications and correspondence for the Blueprint Career Counseling Office, serving as a point of contact for internal and external inquiries, screening incoming mail and correspondence, and independently handling routine matters.
• Maintains calendars and schedules appointments for the Blueprint Career Counseling Manager and Facilitators, arranging meetings, coordinating travel, and preparing necessary materials and background documents.
• Prepares and manages budgets and financial records for the Blueprint Career Counseling program, including maintaining and reconciling spreadsheets and databases for department, office, CCR, and Blueprint budgets.
• Processes purchasing and procurement activities for the Blueprint Career Counseling program, including creating purchase orders, entering price agreements and requisitions, purchasing instructional materials, and managing inventory of office and instructional supplies.
• Organizes and coordinates Blueprint program logistics, including arranging field trips with complete and accurate paperwork, coordinating meeting spaces and schedules, and assigning funding to requests as appropriate.
• Provides meeting support for Blueprint Career Counseling activities, including preparing agendas, taking minutes, setting up and cleaning up meeting spaces, and distributing materials.
• Prepares written communications and documents for the Blueprint Career Counseling program, including letters, memoranda, summaries, instructions, notices, reports, and program activity summaries.
• Supports administrative paperwork for Blueprint Career Counseling staff, including processing payroll, travel reimbursements, and organizing electronic files and drives for the Manager and Facilitators.
• Conducts research and provides project support related to Blueprint Career Counseling tasks and assists with onboarding and training new staff or interns as needed.
• Performs other related duties as assigned within the same classification or lower.

Skills

Administrative support

Budgeting

Bookkeeping

Microsoft Office

Communication

Confidentiality

Calendar management

Travel coordination

Education

High School diploma

Some college

Tools

Financial systems

Office equipment

Job description

Anne Arundel County Public Schools (AACPS) seeks a Secretary II: Administrative Career Counseling to provide administrative and office support for the Blueprint Career Counseling program, assisting the Career Counseling Manager and staff with budgets, meetings, and office operations.

This role handles budgeting, travel arrangements, procurement, ledger upkeep, records for audits, and clear communication with internal and external partners.