Administrative Secretary-Business Office

Administration Building; Port Neches (TX); On-site; USD 29,000 - 48,000; Full time

Job summary

Port Neches-Groves School District Administrative Building seeks an Administrative Secretary for the Business Office. The role includes budgeting, payroll, accounts payable, and general secretarial support in a fast-paced environment.

The incumbent should have strong organizational and communication skills, proficiency in Microsoft Office, and experience in accounting. High school diploma or equivalent is preferred, with notary eligibility desirable.

Qualifications

• High School diploma or equivalent preferred.
• Experience in central administration or campus setting preferred.
• Notary Public eligibility is noted.

Responsibilities

• Assist with budget preparation and distribution; support annual financial audit.
• Perform secretarial and receptionist duties for the Business Office.
• Process employee travel expense forms, payments, and related records.
• Receive and deposit district funds; maintain related records and spreadsheets.
• Prepare and process requisitions and related documentation.
• Assist with utility payments and corporate card documentation.
• Maintain records of district payments, travel, bond payments, and other business office activities.
• Provide backup support to Accounts Payable and other staff.

Skills

Organizational skills

Multi-tasking

Professional image

Oral and written communication

Accounting basics

Microsoft Word/Excel/Outlook

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Secretary-Business Office

Port Neches-Groves School District Administration Building - Port Neches, Texas Open in Google Maps

Administrative Secretary-Business Office

Port Neches-Groves School District Administration Building - Port Neches, Texas Open in Google Maps

This job is also posted in Port Neches-Groves School District

Job Details

Job ID: 5933971
Application Deadline: Oct 02, 2026 11:59 PM (Central Standard Time)
Posted: Sep 21, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

PRIMARY PURPOSE:

Provides administrative secretary duties for Business Office, to include purchasing, payroll, accounts payable and budgeting.

QUALIFICATIONS:

Exceptional organizational skills and ability to multi-task; professional business image;

Communication skills (both oral and written); proficient in accounting skills; Microsoft work, excel and outlook experience.

Education:

High School graduate or certificate of high school equivalency preferred, or such alternatives as may be acceptable to the district.

Experience/Licenses:

Central administration or campus experience preferred. Additional experience inaccounting preferred. Eligible for Notary Public.

Major Responsibilities and Duties

• Assist with annual preparation and distribution of the school district budget and annual financial audit.

• Perform secretarial and receptionist functions for the Business Office.

• Process employee travel expense forms, payments, and related records.

• Receive, receipt, and prepare district funds for deposit.

• Prepare and process business and bond requisitions and related documentation.

• Assist with utility payments

• Maintain records and spreadsheets for district payments, travel, bond payments, cell phones, and other Business Office activities.

• Assist with bank deposits, cash receipts, journal vouchers, and filing of financial records..

• Process campus rental payments and maintain related records.

• Maintain Business Office petty cash and assist with postage and office supply needs.

• Assist with corporate card documentation, reconciliation, and collection of supporting receipts.

• Assist with fiscal year-end procedures, records retention, and transfer of records.

• Provide backup support to Accounts Payable and other Business Office staff as needed.

• Other duties as may be assigned.

NECESSARY SKILLS:

• Ability to read and interpret documents.
• Maintain physical and computerized files.
• Knowledge of computer and interpersonal skills.
• Ability to learn and utilize new software programs as systems are upgraded.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

230 Days per year

Position Type: Full-Time
Salary: upto $48,139 District Schedule

Contact Information

• Sarah LeBlanc , Business Manager
• Administration Building
• Email: [e-mail]