Administrative Secretary — Adult Education Program

Jackson Building; Danville (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Danville Community Consolidated School District No. 118 in Danville, Illinois, seeks a dedicated Secretary for the Adult Education Program located in the Jackson Building. The position starts immediately and requires strong secretarial skills, confidentiality, and effective communication.

The role involves welcoming students, assisting with applications, maintaining records, coordinating communications, and supporting program staff to ensure smooth operations in a 237-day school-year context.

Qualifications

• High school diploma required; Associates Degree preferred.
• Minimum of five years’ successful experience in secretarial field.
• Demonstrated excellent oral and written communication skills.
• Proficient in Microsoft Office and Google Suite; familiarity with Skyward.
• Ability to handle confidential information with discretion.
• Ability to prioritize, plan, schedule and organize multiple tasks.

Responsibilities

• Serve as the first point of contact for students, staff, and community members regarding Adult Education programs and services.
• Assist learners with applications, enrollment forms, and intake placement testing.
• Greet visitors and manage routine correspondence via phone and email.
• Maintain accurate student records, files, attendance, and program documentation.
• Input attendance, demographics, and academic data into administrative systems.
• Monitor, order, and distribute testing packets and office supplies.
• Provide excellent customer service to students and the public.

Skills

Communication

Discretion

Leadership

Multitasking

Education

High school diploma

Associates Degree preferred

Tools

Microsoft Office

Google Suite

Skyward

Job description

Danville Community Consolidated School District No. 118 in Danville, Illinois, seeks a dedicated Secretary for the Adult Education Program located in the Jackson Building. The position starts immediately and requires strong secretarial skills, confidentiality, and effective communication.

The role involves welcoming students, assisting with applications, maintaining records, coordinating communications, and supporting program staff to ensure smooth operations in a 237-day school-year context.