Secretary for Adult Education Program - Jackson Building

Jackson Building; Danville (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Danville Community Consolidated School District No. 118 in Danville, Illinois, seeks a dedicated Secretary for the Adult Education Program located in the Jackson Building. The position starts immediately and requires strong secretarial skills, confidentiality, and effective communication.

The role involves welcoming students, assisting with applications, maintaining records, coordinating communications, and supporting program staff to ensure smooth operations in a 237-day school-year context.

Qualifications

• High school diploma required; Associates Degree preferred.
• Minimum of five years’ successful experience in secretarial field.
• Demonstrated excellent oral and written communication skills.
• Proficient in Microsoft Office and Google Suite; familiarity with Skyward.
• Ability to handle confidential information with discretion.
• Ability to prioritize, plan, schedule and organize multiple tasks.

Responsibilities

• Serve as the first point of contact for students, staff, and community members regarding Adult Education programs and services.
• Assist learners with applications, enrollment forms, and intake placement testing.
• Greet visitors and manage routine correspondence via phone and email.
• Maintain accurate student records, files, attendance, and program documentation.
• Input attendance, demographics, and academic data into administrative systems.
• Monitor, order, and distribute testing packets and office supplies.
• Provide excellent customer service to students and the public.

Skills

Communication

Discretion

Leadership

Multitasking

Education

High school diploma

Associates Degree preferred

Tools

Microsoft Office

Google Suite

Skyward

Job description

Secretary for Adult Education Program - Jackson Building

Danville School District 118 Jackson Building - Danville, Illinois Open in Google Maps

Job Details

Job ID: 5955274
Application Deadline: Posted until filled
Posted: Oct 08, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

NOTICE OF VACANCY

October 8, 2026

Location

• Jackson Building

Effective

• Immediately

General Qualifications

• High school diploma required; Associates Degree preferred
• Minimum of five years’ successful experience in secretarial field
• Demonstrated excellent oral and written communication skills
• Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…) and Skyward
• Demonstrated human relations skills
• Demonstrated ability to use discretion in handling sensitive and confidential information
• Demonstrated ability to make independent decisions and guide/lead others
• Demonstrated ability to prioritize, plan, schedule and organize multiple tasks simultaneously
• Demonstrated ability to enhance a culture where employees feel valued and appreciated

Essential Job Responsibilities

• Serve as the first point of contact for students, staff, and community members regarding Adult Education programs and services
• Assist learners with applications, enrollment forms, and intake placement testing
• Greet visitors, answer multi-line inquiries, and manage routine correspondence via phone and email
• Maintain accurate student records, files, attendance records, data and other required program documentation
• Input and update student attendance, demographics, and academic tracking data into administrative systems
• Monitor, order, and distribute testing packets and general office supplies
• Answer phones, respond to emails, and provide excellent customer service to students and public
• Provide outstanding customer service and communication skills
• Maintain confidentiality of student and employee information in accordance with applicable laws and district policies
• Collaborate with program staff, audits, monitoring activities, and compliance requirements
• Maintain poise and emotional stability in the full range of professional responsibilities
• Perform other duties as required
• Maintain a list of specific tasks respective of the position
• Maintain standards specified in Professional Performance Expectations for District 118 Employees

Terms of Employment

• 237-day position; Wages, hours, terms, and conditions of employment in accordance with the Collective Bargaining Agreement between the Board and the Danville Education Association

Reports to

• Assistant Director fo Adult Education

Professional dress is required.

Kimberly D. Pabst

Director of Human Resources

Danville Community Consolidated School District No. 118

110 East Williams Street, Danville, IL 61832

Phone: [phone], Fax: [phone]

Email: [e-mail]

An Equal Opportunity Employer

October 8, 2026

Position Type: Full-Time

Contact Information

• Kimberly Pabst
• 110 E Williams Street
• Danville, Illinois 61832
• Phone: [phone]
• Email: [e-mail]