Administrative Secretary

Parkview-Care-and-Rehabilitation-Center; Massapequa (NY); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical & Dental Coverage

PTO

401(k) Retirement Plan

Employee Recognition Program

Team-oriented work environment

Employee discounts

Job summary

Parkview Care and Rehabilitation Center in Massapequa, NY is seeking an Administrative Secretary to support day-to-day clerical operations in our skilled nursing facility. The role involves handling communications, records, scheduling, and office tasks to help leaders and teams stay organized and professional.

The ideal candidate has a high school diploma, basic computer skills, and strong organizational and customer service abilities. Healthcare experience is preferred but not required.

Qualifications

• High school diploma or equivalent.
• Basic computer skills and proficiency with Microsoft Office.
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Professional, dependable, and courteous demeanor.
• Ability to multitask and prioritize responsibilities in a busy healthcare environment.
• Strong interpersonal and customer service skills.
• Prior healthcare or skilled nursing facility experience is preferred but not required.

Responsibilities

• Provide administrative and clerical support to facility leadership and departments.
• Answer and direct phone calls in a professional and courteous manner.
• Greet residents, families, visitors, and staff and assist with general inquiries.
• Prepare, organize, and maintain documents, records, reports, and correspondence.
• Perform data entry and basic computer-related administrative tasks.
• Assist with scheduling, filing, copying, scanning, and other office duties.
• Maintain organized and accurate administrative files.
• Communicate effectively with staff, residents, families, and visitors.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Interpersonal skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Secretary

Facility: Parkview Care and Rehabilitation Center
Position: Administrative Secretary
Location: Massapequa, NY
Shift: Full Time | 8:30 AM – 4:30 PM
Salary: $17.95 per hour

Job Summary

Parkview Care and Rehabilitation Center is seeking a reliable, organized, and professional Administrative Secretary to support the day-to-day administrative operations of our skilled nursing facility. This position provides essential clerical and administrative support to facility leadership and various departments while helping maintain a professional, welcoming, and efficient environment for residents, families, visitors, and staff.

Key Responsibilities

• Provide administrative and clerical support to facility leadership and departments.
• Answer and direct phone calls in a professional and courteous manner.
• Greet residents, families, visitors, and staff and assist with general inquiries.
• Prepare, organize, and maintain documents, records, reports, and correspondence.
• Perform data entry and basic computer-related administrative tasks.
• Assist with scheduling, filing, copying, scanning, and other office duties.
• Maintain organized and accurate administrative files.
• Communicate effectively with staff, residents, families, and visitors.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality and handle sensitive information appropriately.

Requirements

• High school diploma or equivalent.
• Basic computer skills and proficiency with Microsoft Office.
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Professional, dependable, and courteous demeanor.
• Ability to multitask and prioritize responsibilities in a busy healthcare environment.
• Strong interpersonal and customer service skills.
• Prior healthcare or skilled nursing facility experience is preferred but not required.

Benefits

• Comprehensive Medical & Dental Coverage
• Generous Paid Time Off (PTO)
• 401(k) Retirement Plan
• Employee Recognition Program
• Supportive, team-oriented work environment
• Company perks and employee discounts