Administrative Assistant

Nursing-; New York (NY); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Dental Insurance

Vision Insurance

Perks & Discounts

Employee Recognition

Growth Opportunities

Team-Oriented Environment

Job summary

Nursing & Rehabilitation Center is accepting applications for an Administrative Assistant to support the Nursing Department in Westchester County, NY. This full-time role operates 9am-5pm and pays $20–$24 per hour, with benefits and a collaborative healthcare team.

Responsibilities include handling calls, organizing records, coordinating mail, and assisting with payroll and health assessments. The ideal candidate brings healthcare experience and proficiency in EMR systems and Microsoft Office.

Qualifications

• Minimum 3 years of healthcare experience.
• Minimum 2 years of SigmaCare usage.
• Experience with EMR systems.
• Proficient in Microsoft Office.
• Knowledge of scheduling transportation.
• Ability to maintain confidentiality.
• Strong organizational and communication skills.

Responsibilities

• Answer and direct calls, document messages.
• Organize files and office systems for the Nursing Department.
• Manage department mail and distribute correspondence.
• Coordinate health assessments for nursing staff.
• Greet visitors and support the Director of Nursing Services.
• Assist with nursing payroll in the Staffing Coordinator's absence.

Skills

Healthcare exp

EMR systems

Microsoft Office

Scheduling transportation

Confidentiality

Communication

Tools

SigmaCare

Job description

Administrative Assistant

Facility: Nursing & Rehabilitation Center
Location: Westchester County, NY
Shift: Full Time - 9am-5pm
Pay Rate: $20–$24 per hour

Join Our Team

We are seeking a dedicated, organized, and detail-oriented Administrative Assistant to support our Nursing Department and contribute to the smooth daily operation of our facility. This role is ideal for an experienced administrative professional who thrives in a healthcare environment and enjoys supporting a collaborative clinical team.

Key Responsibilities

• Answer and direct incoming calls while accurately documenting and relaying messages
• Organize and maintain files, records, and office systems within the Nursing Department
• Manage incoming and outgoing department mail and distribute correspondence appropriately
• Communicate relevant information across departments and redirect inquiries as needed
• Prepare and type correspondence, reports, memos, manuals, and other documentation
• Interact professionally with vendors, agencies, healthcare partners, and visitors
• Assist with nursing department payroll preparation in the absence of the Staffing Coordinator
• Coordinate annual employee health assessments for nursing staff
• Order and maintain office supplies and resources
• Maintain confidentiality of personnel records and departmental information
• Greet and assist visitors, employees, residents, and family members seeking the Director of Nursing Services
• Provide administrative support for departmental projects and operational needs

Qualifications

• Minimum of 3 years of experience in a nursing home, rehabilitation center, or healthcare setting
• At least 2 years of experience using SigmaCare (Cigma)
• Experience with EMR systems
• Knowledge of scheduling transportation for patients and residents
• Strong organizational, communication, and multitasking skills
• Ability to maintain confidentiality and professionalism at all times
• Proficiency in Microsoft Office applications

Benefits

• Generous Paid Time Off (PTO)
• Medical, Dental, and Vision Insurance
• Company Perks and Employee Discounts
• Employee Recognition Programs
• Supportive and Team-Oriented Work Environment
• Opportunities for Professional Growth and Development

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