Administrative Records Clerk

Regional Center of the East Bay; Concord (CA); On-site; USD 51,000 - 76,000; Full time

Benefits offered by this job

3 weeks paid vacation + 12 sick days

14 paid holidays + 3 floating holidays

Medical care options including Kaiser

Dental and vision plans

CalPERS Retirement

Student Loan Forgiveness

Work at Home schedules, if applicable

Employee Assistance Program including?

Job summary

Regional Center of the East Bay (RCEB) is seeking an Office Support Specialist to scan, file, and organize documents for retention. The role supports Case Managers and maintains confidentiality in accordance with HIPAA regulations.

Starting pay aligns with the salary scale, with new hires beginning at the start of the scale. Candidates should have at least one year of office experience, type at least 40 wpm, and be able to lift 40 lbs.

Qualifications

• High school graduate or GED equivalent.
• Ability to bend down to pull charts from filing cabinets.
• Display willingness to acquire new skills.
• Accuracy and attention to detail a must.
• Must meet productivity and accuracy standards.
• 1 year office experience.
• Type 40 wpm.
• Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).
• Ability to lift 40 lbs.
• Ability to work effectively with supervision and as a part of a team.
• Ability to operate a computer and scanner.
• Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.
• Ability to understand and follow oral and written directions.
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Responsibilities

• Produce digital copies of documents for retention purposes.
• Prepare records for scanning.
• Record technical, item, and structural metadata.
• Organize scanned documents on various local, network and storage devices.
• File electronic and paper documents.
• Order supplies.
• Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.
• Maintain confidentiality and adhere to HIPAA regulations.
• Provide administrative support to Case Managers as required.
• Perform other related duties as needed.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Office equipment troubleshooting

Teamwork

Computer operation

HIPAA awareness

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Job description

Regional Center of the East Bay (RCEB) is seeking an Office Support Specialist to scan, file, and organize documents for retention. The role supports Case Managers and maintains confidentiality in accordance with HIPAA regulations.

Starting pay aligns with the salary scale, with new hires beginning at the start of the scale. Candidates should have at least one year of office experience, type at least 40 wpm, and be able to lift 40 lbs.