Secretary

Regional Center of the East Bay; Concord (CA); On-site; USD 51,000 - 76,000; Full time

Benefits offered by this job

3 weeks paid vacation + 12 sick days

14 paid holidays + 3 floating holidays

Medical care options including Kaiser

Dental and vision plans

CalPERS Retirement

Student Loan Forgiveness

Work at Home schedules, if applicable

Employee Assistance Program including?

Job summary

Regional Center of the East Bay (RCEB) is seeking an Office Support Specialist to scan, file, and organize documents for retention. The role supports Case Managers and maintains confidentiality in accordance with HIPAA regulations.

Starting pay aligns with the salary scale, with new hires beginning at the start of the scale. Candidates should have at least one year of office experience, type at least 40 wpm, and be able to lift 40 lbs.

Qualifications

• High school graduate or GED equivalent.
• Ability to bend down to pull charts from filing cabinets.
• Display willingness to acquire new skills.
• Accuracy and attention to detail a must.
• Must meet productivity and accuracy standards.
• 1 year office experience.
• Type 40 wpm.
• Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).
• Ability to lift 40 lbs.
• Ability to work effectively with supervision and as a part of a team.
• Ability to operate a computer and scanner.
• Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.
• Ability to understand and follow oral and written directions.
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

Responsibilities

• Produce digital copies of documents for retention purposes.
• Prepare records for scanning.
• Record technical, item, and structural metadata.
• Organize scanned documents on various local, network and storage devices.
• File electronic and paper documents.
• Order supplies.
• Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.
• Maintain confidentiality and adhere to HIPAA regulations.
• Provide administrative support to Case Managers as required.
• Perform other related duties as needed.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Office equipment troubleshooting

Teamwork

Computer operation

HIPAA awareness

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Job description

SALARY RATE: $$1,979.57 - $2,924.72 Biweekly, $51,468.82 - $76,042.72 Annually

New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.

The Regional Centerof the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services.RCEBprovides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.

RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.

In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.

Responsibilities:

• Produce digital copies of documents for retention purposes.
• Prepare records for scanning.
• Record technical, item, and structural metadata.
• Organize scanned documents on various local, network and storage devices.
• File electronic and paper documents.
• Order supplies.
• Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.
• Maintain confidentiality and adhere to HIPAA regulations.
• Provide administrative support to Case Managers as required.
• Perform other related duties as needed.

Qualifications:

• High school graduate or GED equivalent.
• Ability to bend down to pull charts from filing cabinets.
• Display willingness to acquire new skills.
• Accuracy and attention to detail a must.
• Must meet productivity and accuracy standards.
• 1 year office experience.
• Type 40 wpm.
• Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).
• Ability to lift 40 lbs.
• Ability to work effectively with supervision and as a part of a team.
• Ability to operate a computer and scanner.
• Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.
• Ability to understand and follow oral and written directions.
• Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.

At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:

• 3 weeks paid vacation + 12 sick days
• 14 paid holidays + 3 floating holidays
• Multiple options for medical care (including Kaiser at 100% employer paid for employee)
• Dental and vision plans
• CalPERs Retirement (pension)
• Student Loan Forgiveness*
• Work at Home schedules, if applicable
• Employee Assistance Program, including mental health care

*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.

Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.