Administrative Receptionist (OCP26413)

TMEIC Corporation; Brookshire (TX); Presencial; USD 32 000 - 42 000; Tempo integral

Resumo da oferta

TMEIC Corporation in Brookshire, TX seeks a professional receptionist to greet visitors and callers, providing administrative support and maintaining confidentiality. You will manage the visitor program, arrange meetings, and assist with travel logistics while supporting office operations.

Proficiency in Microsoft Office, strong communication, and discretion are essential to excel in this on-site role at a busy facility. Collaboration and reliability are valued assets.

Qualificações

• High school diploma or equivalent required.
• 2 years receptionist experience in a professional office environment.
• Demonstrated ability to safeguard sensitive information with discretion and confidentiality.
• Experience with administrative, clerical, and office systems and equipment.
• Strong working relationships with clients, suppliers, and internal/external contacts.
• Excellent interpersonal, organizational, and communication skills.

Responsabilidades

• Greet visitors, evaluate needs, notify hosts, or respond appropriately with discretion.
• Evaluate incoming calls and refer as needed, ensuring confidentiality.
• Ensure compliance with visitor management system: IDs, signatures, badges, recordkeeping.
• Provide services in the print center as applicable.
• Plan and execute meeting arrangements; prepare materials and communications.
• Coordinate travel and lodging with the travel agent when requested.
• Manage office supplies and coordinate with vendors for services.

Formação académica

High school diploma or equivalent

Associate degree in related field

Ferramentas

Microsoft Windows

Outlook

Excel

Word

PowerPoint

Descrição da oferta de emprego

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

• * Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected
• * Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected
• * Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting
• * Provide services in the Company's print center, as applicable
• * Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested
• * Ensure travel and lodging arrangements are coordinated with the Company's travel agent, as requested
• * Plan, organize, and administer a variety of Company activities, as requested
• * Ensure sufficient and appropriate office supplies are available for the office, as requested
• * Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

• * Bring full effort to bear on tasks assigned by manager
• * Give manager best advice
• * Give earliest notice when work cannot be delivered as specified
• * Cooperate and collaborate with peers and interact cross‑organizationally as specified by manager
• * Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• * Comply with all Company policies, practices, and procedures and all regulations and laws
• * Recommend viable improvements proactively
• * Ensure effective utilization of business tools and processes

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

• * Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected
• * Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected
• * Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting
• * Provide services in the Company's print center, as applicable
• * Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested
• * Ensure travel and lodging arrangements are coordinated with the Company's travel agent, as requested
• * Plan, organize, and administer a variety of Company activities, as requested
• * Ensure sufficient and appropriate office supplies are available for the office, as requested
• * Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

• * Bring full effort to bear on tasks assigned by manager
• * Give manager best advice
• * Give earliest notice when work cannot be delivered as specified
• * Cooperate and collaborate with peers and interact cross‑organizationally as specified by manager
• * Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• * Comply with all Company policies, practices, and procedures and all regulations and laws
• * Recommend viable improvements proactively
• * Ensure effective utilization of business tools and processes

• * High school diploma or equivalent
• * 2 years' receptionist experience in a professional office environment
• * Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality
• * Demonstrated successful experience with administrative, clerical, and office systems and equipment
• * Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• * Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• * Demonstrated continuous improvement in areas of responsibility
• * Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint
• * Availability to travel less than 5%

Preferred Qualifications

• * Associate degree in a related field of study
• * 5 years of administrative experience in a global, high growth, engineering services organization
• * Demonstrated experience with a visitor management system

EEO/AA/M/F/Vet/Disability Employer