Administrative Receptionist and Coordinator

Sungrow; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Sungrow Power Supply Co., Ltd. invites a detail-oriented Office Administrator to join our Houston site. You will greet visitors, manage sign-in, support video conferences, and keep meeting spaces organized and ready for events.

You will maintain the visitor logs, coordinate catering, assist with space planning and branding, handle mail and shipments, and provide general administrative backup to teammates as needed.

Responsibilities

• Greeting and directing trainees, visitors, vendors and delivery personnel while managing sign-in and office procedures.
• Managing the visitor management system and maintaining accurate logs.
• Assisting employees with video conferences and troubleshooting meeting room equipment.
• Preparing and maintaining break rooms, coffee stations, showrooms, conference rooms and training spaces.
• Coordinating catering needs, including set-up and notifications.
• Conducting regular walkthroughs to identify and maintain the cleanliness, organization, and professional appearance of all office common areas.
• Assisting with office design initiatives, including space planning, furniture arrangement, and layout improvements.
• Supporting office decoration efforts for seasonal updates, company events, and branding alignment.
• Managing the office badge system by issuing, tracking, activating, and deactivating badges; maintaining access records per security policies.
• Handling incoming and outgoing mail, packages, and courier services.
• Providing administrative support such as data entry, filing, and document preparation.
• Offering assistance to guests, employees, and vendors as needed.
• Providing backup support for other administrative roles when required.

Job description

The Company

Sungrow Power Supply Co., Ltd. (Stock code: 300274) is a globally recognized renewable energy company, specializing in R&D, manufacturing, and services for solar, wind, energy storage, hydrogen, and electric vehicle solutions. Established in 1997, Sungrow is known for its innovative photovoltaic inverters, wind converters, EV chargers, energy storage systems, and hydrogen production technologies. Its products are sold in over 180 countries, with a cumulative installed capacity exceeding 740 GW by the end of 2024. Sungrow has contributed to national standards and holds numerous core technologies. With multiple industry awards and advanced R&D centers, it ranks among the global leaders in clean energy. Guided by its mission “Clean power for all,” Sungrow continues to drive innovation and global sustainability.

Essential Duties And Responsibilities

• Greeting and directing trainees, visitors, vendors, and delivery personnel while managing sign-in and office procedures.
• Managing the visitor management system and maintaining accurate logs.
• Assisting employees with video conferences and troubleshooting meeting room equipment.
• Preparing and maintaining break rooms, coffee stations, showrooms, conference rooms and training spaces.
• Coordinating catering needs, including set-up and notifications.
• Conducting regular walkthroughs to identify and maintain the cleanliness, organization, and professional appearance of all office common areas, including reception, conference rooms, kitchens, and shared workspaces.
• Assisting with office design initiatives, including space planning, furniture arrangement, and layout improvements to support functionality and employee experience.
• Supporting office decoration efforts for seasonal updates, company events, and branding alignment.
• Managing the office badge system by issuing, tracking, activating, and deactivating employee and visitor badges; maintaining accurate access records in alignment with company security policies.
• Handling incoming and outgoing mail, packages, and courier services.
• Providing administrative support such as data entry, filing, and document preparation.
• Offering assistance to guests, employees, and vendors as needed.
• Providing backup support for other administrative roles when required.