Administrative Receptionist

Allied Universal; Vicksburg (MS); On-site; USD 47,279,000 - 54,371,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Eight paid holidays

Vacation accrual 3.08 hours biweekly

Job summary

Allied Universal is seeking an Administrative Receptionist in Flowood, Mississippi. This hands-on role acts as the primary contact for branch management on benefits, payroll discrepancies, compliance reporting, uniform management, and unemployment claims.

The position requires a High School diploma, strong Microsoft Office skills, and the ability to multi-task in a busy environment. You will maintain personnel records, assist with open enrollment, and support HR initiatives.

Qualifications

• High School diploma or equivalent.
• Strong MS Office proficiency.
• Ability to multitask in a busy environment.
• Professional demeanor under pressure.
• Experience with HR systems and payroll processes is a plus.

Responsibilities

• Maintain personnel, medical, and benefit files; manage I-9 records.
• Assist with open enrollment and respond to benefits questions.
• Oversee administration of the uniform program and related records.
• Assist with workers' compensation and return-to-work coordination.
• Process LOA-related paperwork in collaboration with HR.
• Enter data in WinTeam and coordinate with payroll on changes.
• Field inquiries about unemployment claims.
• Support HR audits and routine reporting.
• Coordinate employee relations programs under HR direction.

Skills

MS Office

Multitasking

Communication

Stress management

Education

High School Diploma

Bachelor's degree (preferred)

Tools

iCIMS

WinTeam

DOMO

Job description

Company Overview

Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Title and Location

Administrative Receptionist (Flowood, Mississippi)

Job Description

Allied Universal is hiring an Administrative Receptionist in Flowood, Mississippi. The Administrative Receptionist is responsible for being a specific contact for branch management for all general benefit issues, resolution of payroll discrepancies, compliance reporting, uniform/equipment management, and unemployment claims. This hands-on position is responsible for branch-level administration.

Starting Base Pay: $16.50 per hour.

Must have a valid drivers license with a clean drivers record.

Must be able to drive and conduct New Employee Orientation classes in remote areas.

RESPONSIBILITIES:

• Maintain employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal policies
• Assist Corporate Human Resources with the annual open enrollment process; provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
• Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
• Assist with the workers' compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor's notes and return to work programs
• Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
• Maintain post-hire WinTeam data entry; coordinatee with Payroll to ensure changes are completed properly; respond to questions as needed
• Receive inquiries from outside vendors on unemployment claims
• Under the direction of Corporate Human Resources, conduct HR-related audits on a monthly basis; processes weekly reports
• Coordinate employee relations programs under the direction of Corporate Human Resources

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Equal Opportunity Statement

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.