Administrative Receptionist

Allied Universal; Flowers (MS); On-site; USD 18,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, vision, life, AD&D, -

Eight paid holidays and vacation accr.

Vacation accrual and personal days

Job summary

Allied Universal is hiring an Administrative Receptionist in Flowood, Mississippi. The role supports branch administration, manages payroll/benefits issues, and ensures smooth daily operations while interacting with management and employees.

The position requires a High School diploma, a valid driver’s license, and proficiency with Microsoft Office. Starting pay is $16.50 per hour, with a focus on compliance and employee relations.

Qualifications

• High School diploma or equivalent is required.
• Prior professional administrative experience is preferred.
• Ability to multi-task effectively in a busy environment.

Responsibilities

• Maintain employee personnel, medical, and benefit files and I-9 records.
• Assist with annual open enrollment and answer benefit questions.
• Oversee administration of the uniform program, sizing and returns, and related files.
• Coordinate workers’ compensation paperwork and note requirements with HR.
• Support LOA processes and related paperwork flow with the LOA department.
• Update WinTeam data and coordinate payroll changes as needed.
• Handle unemployment claims inquiries from vendors and staff.
• Perform HR-related audits and generate weekly reports.
• Coordinate employee relations programs under HR direction.

Skills

Microsoft Office

Administrative experience

Multi-tasking

Communication skills

Attention to detail

Education

High School diploma or equivalent

College degree in business, human resources, or related field

Tools

iCIMS

WinTeam

DOMO

Job description

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal® is hiring an Administrative Receptionist in Flowood, Mississippi. The Administrative Receptionist is responsible for being a specific contact for branch management for all general benefit issues, resolution of payroll discrepancies, compliance reporting, uniform/equipment management, and unemployment claims. This hands-on position is responsible for branch-level administration.

Administrative Receptionist

Starting Base Pay: $16.50 per hour.

Must have a valid drivers license with a clean drivers record.

Must be able to drive and conduct New Employee Orientation classes in remote areas.

RESPONSIBILITIES:

• Maintain employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal policies
• Assist Corporate Human Resources with the annual open enrollment process; provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
• Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
• Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
• Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
• Maintain post-hire WinTeam data entry; coordinatee with Payroll to ensure changes are completed properly; respond to questions as needed
• Receive inquiries from outside vendors on unemployment claims
• Under the direction of Corporate Human Resources, conduct HR-related audits on a monthly basis; processes weekly reports
• Coordinate employee relations programs under the direction of Corporate Human Resources

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

Requisition ID

2026-1674557