Administrative Project Manager

ENTACT, LLC; Pittsburgh (Allegheny County); On-site; USD 70,000 - 90,000; Full time

Job summary

An established industry player is seeking an Administrative Project Manager to join their dynamic team in Pittsburgh. This role involves collaborating with various departments to ensure the smooth execution of projects in environmental remediation and geotechnical construction. The ideal candidate will have a strong background in project management, exceptional organizational skills, and the ability to thrive in a fast-paced environment. With a commitment to safety and quality, this company offers an excellent compensation package, including health benefits and a supportive work culture. If you're ready to take your career to the next level, this opportunity is for you.

Benefits

Health plan - medical, dental, vision

401k

Paid monthly trips home

Per diem/living allowance

Qualifications

• 3-5 years of experience in project management in a related field.
• Proficient in Microsoft Office Suite, especially Excel and Outlook.

Responsibilities

• Oversee project planning, financial tracking, and vendor coordination.
• Prepare client invoices and monthly financial summary reports.

Skills

Microsoft Office

Project Management

Communication Skills

Problem Solving

Time Management

Education

Bachelor's degree in Business

Bachelor's degree in Construction Management

Bachelor's degree in Accounting

Job description

Join to apply for the Administrative Project Manager role at ENTACT, LLC

1 day ago Be among the first 25 applicants

Join to apply for the Administrative Project Manager role at ENTACT, LLC

Get AI-powered advice on this job and more exclusive features.

ADMINISTRATIVE PROJECT MANAGER

ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.

ADMINISTRATIVE PROJECT MANAGER

ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.

ENTACT is actively seeking an Administrative Project Manager in the environmental remediation and geotechnical construction industry. Candidates must reside in the Pittsburgh area. Project locations will vary depending on the assignment. ENTACT offers per diem/living allowance and paid monthly trips home.

Position Summary

The position of Administrative Project Manager will be working closely with Field Project Management, Health and Safety Team, Accounting and Human Resources. This position includes project planning, financial tracking, scheduling, procurement/vendor coordination, forecasting, vendor invoicing, preparing monthly financial summary report, prepare client invoices, customer communication, Associate coordination and tracking and various other administrative tasks related to the proper and timely execution of ENTACT project. Must be able to meet deadlines under a client-demanding schedule, maintain a task-oriented workflow and contribute to a positive, safe, high-quality culture in a fast-paced environment. HAZWOPER training is highly preferred but not required. This Associate must have a valid driver's license with no driving restrictions which interfere with job requirements. The associate should expect travel to project sites, regional offices and other ENTACT offices as needed.

Work Environment

The APM completes their work in varying environments from a typical office setting to a construction/field setting.

Essential Job Functions

• Procurement of goods and services.
• Negotiate terms and conditions with new vendors.
• Vendor invoice approvals and cost accrual tracking.
• Cost accounting reports and reconciliation.
• Forecast & revenue projections.
• Client invoices and supplemental documentation.
• Organize travel arrangements to accommodate project team members.
• Generate weekly payroll submission and other required HR/Payroll reporting.
• Support regulatory reporting efforts.
• Drive positive vendor relationships, administer purchase agreements, and manage ledger accounts.
• Ensure compliance with ENTACT HR/Payroll policies and procedures
  
  

Skills/Experience Required

• Must be proficient in Microsoft Office, Outlook, Excel, Word and Teams.
• A team player with the ability to meet deadlines, goals and objectives.
• Oral and written communication skills.
• Good problem solving/decision making skills.
• Highly motivated with a desire to take initiative.
• Strong organization, time management and attention to detail.
• Strong work ethic.
• Minimum of 3-5 years’ experience in a similar role and industry.
• Bachelor's degree in Business, Construction Management or Accounting preferred.
  
  

Physical Demands/Activities

Physical, visual and situational activities that are commonly associated with the performance of the functions of this job include, but are not limited to:

• Ability to communicate effectively with management, co-workers, and vendors.
• Good reasoning ability and decision-making skills.
• Able to understand and utilize reports, memos, and other documents to conduct business.
• Must be able to stand, sit, talk, hear, reach, stoop, kneel and use hands and fingers to operate a computer, telephone, and keyboard.
• Work requires the ability to hear normal conversation, see near objects, and speak clearly.
• Regular use of the phone, email, text, virtual meetings, and computer for communication.
• Sitting for extended period.
• No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects may be required.
• The worker is required to have close visual acuity to perform such activities as viewing a computer, extensive reading, preparing, and analyzing data and figures.
• Good manual dexterity for the use of common office equipment such as computers, calculators, copiers, and fax machines.
• Ability to read, analyze, and interpret general business periodicals, technical procedures, and government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Job success often hinges upon interpersonal communication and relationship development skills, and job tasks require frequent interchange, and successful completion depends in large part upon effective interaction and communication with others.
• Ability to wear basic PPE (hard hat, safety glasses and safety toed shoes).
• Must maintain a valid driver license and can safely operate a motor vehicle.
• Ability to safely travel by air, car, train or bus.
  
  

ENTACT offers an excellent compensation package, bonus opportunity, health plan-medical, dental, vision, life, disability, sick pay per state law, and 401k.

Please send your resume to [e-mail] or apply on-line at http://entact.com/careers/ .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

Referrals increase your chances of interviewing at ENTACT, LLC by 2x

Sign in to set job alerts for “Administrative Project Manager” roles.

Principal Project Manager & Technical Lead - Bridge Asset Management

Pittsburgh, PA $70,000.00-$90,000.00 3 weeks ago

Business Development Director - Transportation & Infrastructure - 4351

Pittsburgh, PA $39,300.00-$176,567.00 1 year ago

Pittsburgh, PA $39,300.00-$176,567.00 1 year ago

Client Project Coordinator (Entry Level)

Administrative Program Coordinator - Physician Assistant Program

Pittsburgh, PA $50,000.00-$60,000.00 1 week ago

Civil Engineering Assistant Project Manager - 4060

Pittsburgh, PA $39,300.00-$176,567.00 1 year ago

Remote (NC and PA) Administrative Assistant

Bridgeville, PA $50,000.00-$55,000.00 1 hour ago

Administrative Assistant - Intermediate | Child & Adolescent II

Executive Administrative Assistant to the Assistant Superintendent

Remote (NC and PA) Administrative Assistant

Baldwin Borough Administrative Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.