Administrative Project Coordinator (Joint-Pole Engineering Program)

hdr; Honolulu (HI); On-site; USD 60,000 - 85,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to support the Joint-Pole Engineering Program. The role provides program administration, scheduling, reporting, and stakeholder coordination to ensure projects are delivered on time and within budget.

You will work with the Program Manager, engineering teams, utility partners, and contractors, maintaining organized documentation and efficient workflows across a high-volume utility engineering program.

Qualifications

• 3+ years of project coordination, project administration, operations, engineering support, or related experience.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience coordinating multiple projects or workstreams simultaneously.
• CAPM, PMP, or other project management certification preferred.
• Experience preparing project performance metrics and dashboards is a plus.

Responsibilities

• Coordinate project schedules, milestones, deliverables, and action items.
• Maintain project tracking logs, dashboards, and workflow management tools.
• Monitor project status and identify schedule risks and bottlenecks.
• Prepare project documentation, reports, presentations, and meeting materials.
• Assist with resource planning and workload balancing across teams.
• Document meeting notes, decisions, and follow-up actions.
• Support budgeting, invoicing, and financial reporting for programs.

Skills

Project coordination

Stakeholder communication

Budget tracking

Documentation

Time management

Multitasking

Education

Associate's or Bachelor's degree in related field

Tools

Microsoft Office Suite

Project management software

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Position Summary

The Project Coordinator supports the Joint-Pole Engineering Program by providing project administration, scheduling, reporting, resource coordination, document management, and stakeholder communication support. This role works closely with the Program Manager, engineering staff, utility partners, telecommunications providers, and contractors to help ensure projects are delivered on schedule, within budget, and in accordance with program requirements.

The Project Coordinator serves as a central point of coordination for program activities, supporting workload tracking, performance reporting, application workflow management, meeting coordination, and continuous process improvement initiatives. This position plays a key role in maintaining organization, communication, and operational efficiency across a high-volume utility and telecommunications engineering program.

In the role of Administrative Project Coordinator, Joint-Pole Engineering Program, we’ll count on you to:

Project Coordination & Administration

• Support the Program Manager in the day-to-day administration of the Joint-Pole Engineering Program.
• Coordinate project schedules, milestones, deliverables, and action items.
• Maintain project tracking logs, dashboards, and workflow management tools.
• Monitor project status and assist with identifying schedule risks and potential bottlenecks.
• Track application review progress and ensure timely completion of deliverables.
• Prepare project documentation, reports, presentations, and meeting materials.

Resource & Workload Coordination

• Assist with resource planning and workload balancing across engineering team members.
• Monitor production metrics and workload assignments.
• Coordinate engineering review priorities based on customer commitments and program objectives.
• Track staff utilization and support forecasting activities.

Stakeholder Communication

• Coordinate communications between utility clients, telecommunications providers, subcontractors, and engineering teams.
• Schedule and facilitate project meetings and stakeholder discussions.
• Document meeting notes, action items, decisions, and follow-up activities.
• Provide timely status updates to project teams and program leadership.

Financial & Reporting Support

• Assist with project financial tracking, budget monitoring, and invoicing support.
• Maintain project records and contract documentation.
• Support development of program performance metrics and management reports.
• Prepare monthly and quarterly status reports for leadership and clients.
• Track key performance indicators, service-level commitments, and program milestones.

Document Control & Quality Support

• Maintain project files, engineering documentation, and program records.
• Ensure deliverables are properly documented and archived.
• Support quality control processes and compliance with program procedures.
• Coordinate document reviews and approval workflows.
• Assist with implementing process improvements and best practices.

Process Improvement

• Identify opportunities to streamline workflows and improve operational efficiency.
• Support implementation of new tools, procedures, and reporting mechanisms.
• Assist with tracking lessons learned and continuous improvement initiatives.
• Contribute to the development of standard operating procedures and training materials.

Required Qualifications

• Associate's degree or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or a related field.
• 3+ years of project coordination, project administration, operations, engineering support, or related experience.
• Strong organizational and time management skills.
• Experience coordinating multiple projects or workstreams simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to work effectively with diverse stakeholders and multidisciplinary teams.
• Strong attention to detail and ability to manage competing priorities.

Preferred Qualifications

• Experience supporting utility, telecommunications, engineering, construction, or infrastructure projects.
• Experience with project management software and workflow management tools.
• Knowledge of budgeting, invoicing, and project financial reporting.
• Experience preparing project performance metrics and dashboards.
• Familiarity with GIS, utility asset management systems, or engineering documentation processes.
• CAPM, PMP, or other project management certification preferred.
• Experience working with utility clients, public agencies, or regulatory organizations.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 years related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment: As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Aff… Equal Opportunity Employe r. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.