Administrative Project Coordinator (Joint-Pole Engineering Program)

HDR, Inc.; Honolulu (HI); On-site; USD 51,000 - 73,000; Full time

Benefits offered by this job

Employee ownership

Tuition reimbursement

Paid time away

Retirement plan with employer match

Job summary

HDR, Inc. is seeking an Administrative Project Coordinator to support the Joint-Pole Engineering Program in Honolulu, Hawaii.

You’ll manage project administration, scheduling, reporting, and stakeholder communications to keep initiatives on time and within budget. You’ll collaborate with the Program Manager, engineering staff, utility partners, and contractors, maintaining documentation, dashboards, and process improvements while ensuring high operational efficiency in a dynamic utility and

Qualifications

• Associate's degree or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or a related field.
• 3+ years of project coordination, project administration, operations, engineering support or related experience.
• Strong organisational and time management skills.
• Experience coordinating multiple projects or workstreams simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Ability to work effectively with diverse stakeholders and multidisciplinary teams.
• Strong attention to detail and ability to manage competing priorities.

Responsibilities

• Support the Program Manager in the day‑to‑day administration of the Joint‑Pole Engineering Program.
• Coordinate project schedules, milestones, deliverables, and action items.
• Maintain project tracking logs, dashboards, and workflow management tools.
• Monitor project status and assist with identifying schedule risks and potential bottlenecks.
• Track application review progress and ensure timely completion of deliverables.
• Prepare project documentation, reports, presentations, and meeting materials.

Skills

Organisational skills

Time management

MS Office proficiency

Communication

Stakeholder management

Multitasking

Detail-orientation

Education

Bachelor’s / Associate degree in Business, Engineering, Construction Management, Project Management or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centres to modernising transmission systems, our industry-recognised engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organisation makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Position Summary

The Project Coordinator supports the Joint-Pole Engineering Program by providing project administration, scheduling, reporting, resource coordination, document management, and stakeholder communication support. This role works closely with the Program Manager, engineering staff, utility partners, telecommunications providers, and contractors to help ensure projects are delivered on schedule, within budget, and in accordance with program requirements.

The Project Coordinator serves as a central point of coordination for program activities, supporting workload tracking, performance reporting, application workflow management, meeting coordination, and continuous process improvement initiatives. This position plays a key role in maintaining organisation, communication, and operational efficiency across a high-volume utility and telecommunications engineering program.

In the role of Administrative Project Coordinator, Joint-Pole Engineering Program, we’ll count on you to:

Project Coordination & Administration

• Support the Program Manager in the day‑to‑day administration of the Joint‑Pole Engineering Program.
• Coordinate project schedules, milestones, deliverables, and action items.
• Maintain project tracking logs, dashboards, and workflow management tools.
• Monitor project status and assist with identifying schedule risks and potential bottlenecks.
• Track application review progress and ensure timely completion of deliverables.
• Prepare project documentation, reports, presentations, and meeting materials.

Resource & Workload Coordination

• Assist with resource planning and workload balancing across engineering team members.
• Monitor production metrics and workload assignments.
• Coordinate engineering review priorities based on customer commitments and programme objectives.
• Track staff utilisation and support forecasting activities.

Stakeholder Communication

• Coordinate communications between utility clients, telecommunications providers, subcontractors, and engineering teams.
• Schedule and facilitate project meetings and stakeholder discussions.
• Document meeting notes, action items, decisions, and follow‑up activities.
• Provide timely status updates to project teams and programme leadership.

Financial & Reporting Support

• Assist with project financial tracking, budget monitoring, and invoicing support.
• Maintain project records and contract documentation.
• Support development of programme performance metrics and management reports.
• Prepare monthly and quarterly status reports for leadership and clients.
• Track key performance indicators, service‑level commitments, and programme milestones.

Document Control & Quality Support

• Maintain project files, engineering documentation, and programme records.
• Ensure deliverables are properly documented and archived.
• Support quality control processes and compliance with programme procedures.
• Coordinate document reviews and approval workflows.
• Assist with implementing process improvements and best practices.

Process Improvement

• Identify opportunities to streamline workflows and improve operational efficiency.
• Support implementation of new tools, procedures and reporting mechanisms.
• Assist with tracking lessons learned and continuous improvement initiatives.
• Contribute to the development of standard operating procedures and training materials.

Required Qualifications

• Associate's degree or Bachelor's degree in Business, Engineering, Construction Management, Project Management, or a related field.
• 3+ years of project coordination, project administration, operations, engineering support or related experience.
• Strong organisational and time management skills.
• Experience coordinating multiple projects or workstreams simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Ability to work effectively with diverse stakeholders and multidisciplinary teams.
• Strong attention to detail and ability to manage competing priorities.

Preferred Qualifications

• Experience supporting utility, telecommunications, engineering, construction or infrastructure projects.
• Experience with project management software and workflow management tools.
• Knowledge of budgeting, invoicing and project financial reporting.
• Experience preparing project performance metrics and dashboards.
• Familiarity with GIS, utility asset management systems or engineering documentation processes.
• CAPM, PMP or other project management certification preferred.
• Experience working with utility clients, public agencies or regulatory organisations.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organisational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.) Honolulu, Hawaii: $51,000- $72,870.

Primary Location: United States-Hawaii-Honolulu

Industry: Power

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Sep 16, 2026