Administrative Project Coordinator II

Interstates Companies; Reppert Addition (SD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) match

Health, dental, vision insurance

Paid time off

Bonus incentives

Career coaching

Community outreach volunteer time

Job summary

Interstates is seeking an Administrative Assistant II to support the Organizational Development (OD) team. You will help convert plans into coordinated, well-executed work, manage meetings and trainings, draft communications, and track details from planning through follow-up.

The role involves coordinating OD projects, maintaining documentation, and collaborating with the OD team to keep priorities visible and action items advancing.

Qualifications

• 2–3 years of administrative, office support, or project coordination experience preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adapt to changing priorities.

Responsibilities

• Coordinate OD projects and initiatives from planning through follow-up, organizing timelines, next steps, and key details.
• Track deadlines, action items, and dependencies; flag upcoming needs or potential roadblocks.
• Coordinate meetings, trainings, and workshops, including agendas, materials, logistics, notes, and follow-up.
• Prepare first drafts of presentations, documents, communications, and meeting materials for review.
• Maintain accurate project information, schedules, documentation, and records.
• Handle sensitive information with professionalism and discretion.
• Adapt as priorities change while maintaining accuracy and dependable follow-through.

Skills

Project coordination

Communication

Time management

MS Office

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Interstates is seeking an Administrative Assistant II to support the Organizational Development (OD) team. You will help convert plans into coordinated, well-executed work, manage meetings and trainings, draft communications, and track details from planning through follow-up.

The role involves coordinating OD projects, maintaining documentation, and collaborating with the OD team to keep priorities visible and action items advancing.