Design Admin Pro II — Support for Leaders

IPS-Integrated Project Services; Leawood (KS); On-site; USD 42,000 - 64,000; Full time

Job summary

IPS-Integrated Project Services in Leawood, Kansas, is seeking a Design Administrative Assistant II to support mid- to senior-level managers. You will handle scheduling, travel planning, and preparation of reports, proposals, and presentations, while maintaining filing systems and coordinating with HR on new hires.

The role requires strong organization, attention to detail, and expertise in Microsoft Office Suite and PDF tools. Some travel and event support duties are also included.

Qualifications

• 3+ years of experience in an administrative position supporting a department or more than one individual.
• Able to support a department of 15+ personnel.
• Requires little supervision.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office Suite; TEAMS, Word, Excel, and PowerPoint.
• Proficient in PDF software (Bluebeam/Adobe), Masterworks.

Responsibilities

• Assists with scheduling meetings, conference calls, and appointments.
• Assists with booking meeting rooms, reserves equipment, and sets up catering as needed.
• Manages a high volume of travel arrangements through an outside travel agency.
• Prepares reports, proposals, and presentations for clients and management.
• Maintains department filing systems and travel profiles; supports HR/new hire processes.

Skills

Administrative support

MS Office

Travel coordination

Scheduling

Tools

Microsoft Office Suite

Bluebeam

Adobe PDF

Masterworks

Job description

IPS-Integrated Project Services in Leawood, Kansas, is seeking a Design Administrative Assistant II to support mid- to senior-level managers. You will handle scheduling, travel planning, and preparation of reports, proposals, and presentations, while maintaining filing systems and coordinating with HR on new hires.

The role requires strong organization, attention to detail, and expertise in Microsoft Office Suite and PDF tools. Some travel and event support duties are also included.