Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator to support project documentation, filing, and client-facing activities. The role involves organizing documents, coordinating meetings, and ensuring insurance certificates are in place.

You will work with multiple project managers and teams, applying QA guidelines to project documents and assisting with invoices and expense reports as needed. A proactive, collaborative attitude is essential to thrive in HDR’s employee-owned culture.

Qualifications

• Requires an Associate degree in a closely related field.
• Minimum 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• Must be an active participant in our employee-owned culture.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply QA guidelines for project document management.
• Assist with meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams.
• Assist with project guides, reviews, invoices and expense reports.

Skills

MS Word proficiency

MS Excel proficiency

Team collaboration

Employee-owned culture

Education

Associate degree in related field

Tools

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Preferred Qualifications

#LI-EV1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Illinois-Chicago

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Oct 6, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employe r.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.