Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Saint Louis Park (MN); On-site; USD 52,000 - 65,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator in Saint Louis Park, MN. You will type, format and organize project documents, manage files, and assist with meetings, invoices and client interactions. This role requires collaboration with project managers and teams, and handling insurance certificates with QA compliance.

The ideal candidate has an associate degree, 1 year of related experience, and proficiency in Word and Excel. In-person work is required at St.

Qualifications

• Associate degree or equivalent experience required.
• Proficiency in Microsoft Word and Excel.
• One year of related experience preferred.
• Active participant in our employee-owned culture is a must.

Responsibilities

• Type, format and organize project documents, reports and correspondence.
• Create and maintain paper and electronic files.
• Request, monitor, and file insurance certificates.
• Apply QA guidelines and procedures for project document management.
• Schedule and assist with meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, reviews, invoices and expense reports.
• Perform other duties as needed.
• Position is in-person at Saint Louis Park, MN or Madison, WI office.

Skills

Microsoft Word

Microsoft Excel

Education

Associate degree in related field

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Request, monitor, and file insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Schedule and assist with meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed
• This position is expected to be in-person at our St. Louis Park, MN, or Madison, WI. Office.

Preferred Qualifications

• Certificate of Insurance experience
• P-6 Experience

#LI-EV1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Minnesota-Saint Louis Park

Other Locations

United States-Minnesota-Minneapolis, United States-Wisconsin-Madison

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 24, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affiliated Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.