Administrative Project Coordinator

HDR; Honolulu (HI); On-site; USD 51,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability insurance

Life insurance

Employee assistance program

Paid time off

Parental leave

Paid holidays

Retirement plan with employer match

Employee referral bonus

Tuition reimbursement

Job summary

HDR is seeking an Administrative Project Coordinator to support project documentation, filing, insurance tracking, and QA adherence. You will coordinate meetings, assist with client interactions, and work with multiple project teams to keep projects on track.

Qualified candidates will have an Associate degree (or equivalent) with at least 1 year of related experience and proficiency in Word/Excel. HDR values an active, employee-owned culture and professional collaboration.

Qualifications

• Associate degree in a closely related field or equivalent experience.
• Minimum 1 year related work experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Education

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes

• medical
• dental
• vision
• short and long-term disability
• life insurance
• an employee assistance program
• paid time away
• parental leave
• paid holidays
• a retirement savings plan with employer match
• employee referral bonus
• tuition reimbursement

The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Honolulu, Hawaii: $51,000- $72,000

Primary Location:United States-Hawaii-Honolulu Industry:Administrative Schedule:Full-time Employee Status:Regular BusinessClass:Marketing and Admin Job Posting:Sep 8, 2026

At HDR, we are committed to the principles of employment equity. We are an Affi…