Administrative Project Coordinator

HDR, Inc.; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

HDR, Inc. in Kansas City, MO is seeking an Administrative Project Coordinator to support project managers with plans, schedules, and documentation. You will create and maintain files, ensure QA guidelines are followed, and help organize project reviews and meetings.

Ideal candidates have an Associate degree or equivalent experience, at least 1 year of related work, and strong Word and Excel skills. You will contribute to HDR's employee-owned culture and collaborative environment.

Qualifications

• Associate degree in a closely related field, or combination of education and relevant experience.
• Minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Assist project managers and task leaders with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management.
• Order and monitor insurance certificates.
• Create and manage project documents and files.
• Schedule and participate in Project Reviews.
• Word processing, editing, formatting, and proofreading of deliverables.
• Work with HDR task leads and team members - organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking.
• Organize and schedule meetings.
• Perform other duties as needed.

Skills

Microsoft Word

Microsoft Excel

Active participation in employee-owned

Education

Associate degree or equivalent experience

Tools

Oracle EBS

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• Assist project managers and task leaders with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management
• Order and monitor insurance certificates
• Create and manage project documents and files
• Schedule and participate in Project Reviews
• Word processing, editing, formatting, and proofreading of deliverables
• Work with HDR task leads and team members - organize and track internal HDR deliverables including reminders and coordination with leads on schedule tracking
• Organize and schedule meetings
• Perform other duties as needed

Preferred Qualifications

• Project cost development
• Contracting
• Accounting
• Oracle EBS experience
• Previous experience in A/E/C industry

#LI-EV1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Missouri-Kansas City

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Oct 6, 2026