Administrative Project Coordinator

Pepper Construction Group LLC; Barrington (IL); On-site; USD 34,095 - 48,560; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k match

Paid time off

Paid medical and parental leave

Mental health services

Job summary

Pepper Construction is seeking an Administrative Project Coordinator to serve as the administrative hub on a construction project from inception to closeout. The role involves coordinating documents, managing multiple requests, and liaising with clients, architects, engineers, and field personnel.

The position requires prior construction admin experience, strong software skills (CMiC, Autodesk Construction Cloud, Bluebeam, ShareFile, Outlook), and solid time-management and communication

Qualifications

• Prior experience working in construction or a related field.
• High School diploma/GED. College degree preferred.
• Minimum 1-3 years of administrative experience in a fast-paced construction environment
• Solid understanding/proficiency with desktop software.
• Strong time management, written and oral communication skills, multi-tasking and organizational skills are required.
• Travel to jobsites may be required

Responsibilities

• Reprioritize workload when project shifts ensuring schedule and assignments are clearly communicated to all necessary team members.
• Confidently communicate with all project team members including the Client, Architect, Engineer, Subcontractors, Project Managers and Field Personnel to coordinate and communicate project needs and requirements.
• Manage multiple requests in a timely fashion and reprioritize to meet shifting deadlines.
• Facilitate the subcontractor bid process through effective use of all technology tools.
• Administer and coordinate all documents associated with a project from initial bid process to project closeout.
• Able to utilize software programs and templates to fit the specific project needs, typically CMiC, Autodesk Construction Cloud, Bluebeam, ShareFile, and Outlook programs.
• Provide project support to Field Supervision.
• Actively participate in project status meetings.
• Back up other project coordinators during absence and peak workload
• Provide switchboard coverage relief.

Skills

Written communication

Oral communication

Time management

Multi-tasking

Organizational skills

Education

High School diploma/GED

College degree preferred

Tools

CMiC

Autodesk Construction Cloud

Bluebeam

ShareFile

Outlook

Job description

Pepper Construction is a national general contracting and construction management firm with offices in Illinois, Wisconsin, Indiana, and Ohio. Pepper Construction serves the private sector by combining the experience and resources of a national company with the hands-on approach of a local company.

Job Title

Administrative Project Coordinator

Position Summary

Under the close direction of a construction professional, Project Coordinators perform a wide range of duties associated with a general contracting construction project from start to close out. They operate as the administrative hub of a project team.

Major Responsibilities

• Reprioritize workload when project shifts ensuring schedule and assignments are clearly communicated to all necessary team members.
• Confidently communicate with all project team members including, but not limited to the Client, Architect, Engineer, Subcontractors, Project Managers and Field Personnel to coordinate and communicate project needs and requirements.
• Mange multiple requests in a timely fashion and reprioritize to meet shifting deadlines.
• Facilitate the subcontractor bid process through effective use of all technology tools.
• Administer and coordinate all documents associated with a project from initial bid process to project closeout.
• Able to utilize software programs and templates to fit the specific project needs, typically CMiC, Autodesk Construction Cloud, Bluebeam, ShareFile, and Outlook programs.
• Provide project support to Field Supervision.
• Actively participate in project status meetings.
• Back up other project coordinators during absence and peak workload
• Provide switchboard coverage relief.

Position Requirements

• Prior experience working in construction or a related field.
• High School diploma/GED. College degree preferred.
• Minimum 1-3 years of administrative experience in a fast-paced construction environment
• Solid understanding/proficiency with desktop software.
• Strong time management, written and oral communication skills, multi-tasking and organizational skills are required.
• Travel to jobsites may be required

Salary and Benefits

The target salary for this position is $30/hour. We consider many factors when determining actual hiring salary. These factors may include location, transferable skills, work experience, licensure and certification, business needs, internal equity, and market demands.

Pepper Construction offers a comprehensive and best-in-class benefits package prioritizing physical, financial, and emotional well-being. Benefits include medical, dental, vision, life, and disability insurance plans; a generous 401k match; and a student loan repayment benefit. In addition to paid time off for company holidays, vacation, and personal days, Pepper offers fully paid medical and parental leave, mental health services, and more.

About Pepper Construction

For additional information, visit www.pepperconstruction.com

Equal Employment Opportunity

Pepper Construction is an Equal Employment Opportunity employer. Pepper does not sponsor work visas.