Administrative Project Coordinator

Pepper Construction Group; Barrington (IL); On-site; USD 34,095 - 48,560; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Student loan repayment benefit

Paid parental leave

Mental health services

Job summary

Pepper Construction Group in Barrington, IL is seeking an Administrative Project Coordinator to act as the administrative hub for project teams. You will coordinate communication with clients, subcontractors, and project managers while managing project documentation from start to finish.

The ideal candidate has 1-3 years of administrative experience in construction, strong communication skills, and proficiency in software tools. A comprehensive benefits package is offered, including medical and dental insurance and a generous 401k match.

Qualifications

• 1-3 years of administrative experience in a fast-paced construction environment.
• Prior experience working in construction or a related field.
• Solid understanding/proficiency with desktop software.

Responsibilities

• Reprioritize workload when project shifts.
• Communicate with all project team members.
• Manage multiple requests in a timely fashion.
• Facilitate the subcontractor bid process.
• Administer and coordinate all documents associated with a project.

Skills

Time management

Written communication

Oral communication

Organizational skills

Multi-tasking

Tools

CMiC

Autodesk Construction Cloud

Bluebeam

ShareFile

Outlook

Job description

JOB TITLE

ADMINISTRATIVE PROJECT COORDINATOR

POSITION SUMMARY

Under the close direction of a construction professional, Project Coordinators perform a wide range of duties associated with a general contracting construction project from start to close out. They operate as the administrative hub of a project team.

MAJOR RESPONSIBILITIES

• Reprioritize workload when project shifts ensuring schedule and assignments are clearly communicated to all necessary team members.
• Confidently communicate with all project team members including, but not limited to the Client, Architect, Engineer, Subcontractors, Project Managers and Field Personnel to coordinate and communicate project needs and requirements.
• Manage multiple requests in a timely fashion and reprioritize to meet shifting deadlines.
• Facilitate the subcontractor bid process through effective use of all technology tools.
• Administer and coordinate all documents associated with a project from initial bid process to project closeout.
• Able to utilize software programs and templates to fit the specific project needs, typically CMiC, Autodesk Construction Cloud, Bluebeam, ShareFile, and Outlook programs.
• Provide project support to Field Supervision.
• Actively participate in project status meetings.
• Back up other project coordinators during absence and peak workload.
• Provide switchboard coverage relief.

POSITION REQUIREMENTS

• Prior experience working in construction or a related field.
• Minimum 1-3 years of administrative experience in a fast‑paced construction environment.
• Solid understanding/proficiency with desktop software.
• Strong time management, written and oral communication skills, multi‑tasking and organizational skills are required.
• Travel to jobsites may be required.

The target salary for this position is $30/hour. We consider many factors when determining actual hiring salary. These factors may include location, transferable skills, work experience, licensure and certification, business needs, internal equity, and market demands.

Pepper Construction is dedicated to offering our employees a comprehensive and best‑in‑class benefits package that prioritizes their physical, financial, and emotional well‑being. We offer medical, dental, vision, life, and disability insurance plans, a generous 401k match, and a student loan repayment benefit. In addition to paid time off for company holidays, vacation, and personal days, Pepper offers fully paid medical and parental leave, mental health services, and more.

Pepper Construction is an Equal Employment Opportunity employer.

Please note: Pepper does not sponsor work visas.