Administrative Programs Lead: Finance, Grants & HR

Auburn University; Auburn (AL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Life-Changing Impact

Culture of Excellence

Work/Life Balance

Job summary

Auburn University is seeking an Administrator, Academic Programs to strengthen the business and administrative foundation supporting program success and institutional effectiveness. The role coordinates financial, HR, procurement, grants, and admin operations across Career Discovery and Success and the Office of Academic Insight.

The successful candidate will review financial transactions, manage budget projections, and support internal and externally funded grants while partnering with

Qualifications

• Bachelor's degree with at least 3 years of experience in administrative and financial support.
• Experience with Banner 9 or a comparable enterprise financial reporting system.

Responsibilities

• Provides high-level administrative and professional program support to executive directors, department leaders, program heads, and functional teams across Career Discovery and Success and the Office of Academic Insight.
• Coordinates daily business operations, including review and processing of departmental financial transactions, budget change orders, payroll-related actions, travel vouchers, requisitions, journal vouchers, and other financial documentation.
• Develops, maintains, analyzes, and reconciles unit-level budget projections using financial information gathered from internal teams; advises leadership regarding available resources, commitments, trends, and budget implications.
• Supports the administration of internal and externally funded grants; contributes to budget planning and review, monitors multiyear expenditures, and helps ensure that funded activity aligns with approved plans and University strategic priorities.
• Coordinates human resources processes, including recruitment and onboarding support, personnel action forms, compensation-related actions, and maintenance of accurate employment documentation in partnership with University Human Resources.
• Coordinates contract execution, professional services contracts, procurement of academic and operational resources, vendor communication, and related documentation in accordance with University policies and procedures.
• Serves as a liaison and resource for administrative support personnel, faculty, staff, graduate assistants, and student employees by interpreting and communicating policies and procedures related to business, finance, grants, and procurement.
• Prepares and coordinates recurring and ad hoc business and financial reports for executive and functional unit leaders, including visual projections and decision-support models that improve operational planning and efficiency.

Education

Bachelor's degree and 3 years of experience in administrative and financial supportservices

Tools

Banner 9

Job description

Auburn University is seeking an Administrator, Academic Programs to strengthen the business and administrative foundation supporting program success and institutional effectiveness. The role coordinates financial, HR, procurement, grants, and admin operations across Career Discovery and Success and the Office of Academic Insight.

The successful candidate will review financial transactions, manage budget projections, and support internal and externally funded grants while partnering with