Administrative Programs Coordinator, Undergrad Majors & Minors

Chapman University; Orange (CA); On-site; USD 36,000 - 38,000; Full time

Job summary

Chapman University in California seeks an Administrative Coordinator for Undergraduate Majors & Minors to provide administrative, financial, and events support within Attallah College. You will serve as a primary contact for students, coordinate program events, and manage purchasing and budget tracking for UG Education programs.

Reports to the Director of Undergraduate Programs. The role emphasizes on-campus work, collaboration with faculty and staff, and adherence to FERPA and Chapman policies.

Qualifications

• 2–3 years’ experience providing administrative, operational and financial support.
• Effective oral and written communication skills.
• Ability to work independently and as a team member.
• Discretion and confidentiality in handling information.
• Proficient in Microsoft Office Suite and basic financial tools.
• Strong organizational and event-planning abilities.

Responsibilities

• Communications & Reporting: handle email and phone communication with prospective and current students; assist in creating slide decks for recruitment events.
• Data collection and preparation for Undergraduate Program Assessment & Accreditation reports.
• Develop marketing materials for UG events and program changes (catalog, program plans, etc.).
• Coordinate UG faculty searches, including ads, materials collection, and applicant tracking.
• Schedule and attend UG Education and Minors meetings; prepare agendas, take minutes, and post to SharePoint.
• Provide UG Education and Minors financial process support: book orders, swag, supplies, purchase requisitions, and budget reconciliation.
• Coordinate all program events, meetings, and logistics (Discover Chapman Day, Senior Symposium, Graduation Receptions, Admissions events, luncheons, etc.).
• Coordinate Panther for a Day visits: class schedules, tours, and staffing.
• Student support: assist Attallah Undergraduate Council with logistics and permissions.
• Facilitate permission number requests for each semester for all Attallah UG courses.

Skills

Administrative support

Communication

Independent work

Team collaboration

Confidentiality

Microsoft Office

Budget tracking

Event planning

Education

Bachelor’s degree

Tools

Financial systems

SharePoint

Job description

Chapman University in California seeks an Administrative Coordinator for Undergraduate Majors & Minors to provide administrative, financial, and events support within Attallah College. You will serve as a primary contact for students, coordinate program events, and manage purchasing and budget tracking for UG Education programs.

Reports to the Director of Undergraduate Programs. The role emphasizes on-campus work, collaboration with faculty and staff, and adherence to FERPA and Chapman policies.