On-Campus Grad Program Coordinator, Math/Philosophy/Physics

Chapman University; Orange (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Chapman University seeks a proactive Graduate Program Coordinator for the Mathematics, Philosophy, and Physics programs. You will coordinate admissions, enrollment, advising, outreach, and academic program support, interfacing with faculty, students, and campus offices to meet enrollment goals and maintain program quality.

You will manage data, reports, class schedules, and event logistics while collaborating with the Schmid College leadership and campus partners to support student success from

Qualifications

• Bachelor’s degree from an accredited institution or equivalent
• Strong interpersonal and communication skills for collaboration with students, faculty, and campus partners
• Excellent editing, proofreading, and business correspondence abilities
• Proficiency with enterprise systems for budget, class schedules, contracts and admissions records
• Ability to maintain confidentiality under FERPA and privacy regulations
• Strong multitasking, prioritization, and project coordination capabilities

Responsibilities

• Coordinate recruitment, admission and registration activities with Graduate Admission, Financial Aid, Registrar and Graduate Education offices
• Update MPP handbook materials and assist with recruitment and admission processes
• Support prospective students and inquiries; track applications and coordinate final reviews with the admissions committee
• Assist with information sessions, conferences and graduate fairs
• Track scholarships, tuition support and assistantships; prepare status reports for leadership
• Serve as primary contact for current students, advising on program policies and requirements
• Monitor student progress toward degree completion and ensure accreditation data is collected and reported
• Prepare schedules, textbooks, syllabi, part-time contracts and catalog updates in collaboration with the Program Director
• Coordinate events and contracts with speakers and guest faculty; manage communications with students and staff

Skills

Interpersonal skills

Communication

Team collaboration

Organization

MS Office Suite

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

Chapman University seeks a proactive Graduate Program Coordinator for the Mathematics, Philosophy, and Physics programs. You will coordinate admissions, enrollment, advising, outreach, and academic program support, interfacing with faculty, students, and campus offices to meet enrollment goals and maintain program quality.

You will manage data, reports, class schedules, and event logistics while collaborating with the Schmid College leadership and campus partners to support student success from