Administrative Coordinator: Budget & Dept. Support

Chapman University; Orange (CA); On-site; USD 37,000 - 39,000; Full time

Job summary

Chapman University is seeking an Administrative Coordinator to assist the Department Chair of the Physician Assistant Studies program. You will support budgeting, scheduling, minutes, and general program coordination, ensuring financial plans stay on track and that faculty, students, and guests receive excellent administrative service.

You will help with accreditation/assessment activities, contract management, and data reporting, while maintaining confidentiality and supporting program

Qualifications

• Minimum 2–3 years of admin, operational and financial support.
• Strong written and oral communication.
• Ability to manage calendars and meetings.
• Proficient in budget monitoring and basic accounting.

Responsibilities

• Budget Coordination: process requisitions, reimbursements, check requests.
• Oversee department budgets within fiscal policy and policy compliance.
• Monitor and report on budgets, expenses and transfers.
• Coordinate with Director of Operations on annual budget.
• Prepare spreadsheets and audit lab funds annually.

Skills

Budget management

Financial reporting

Communication skills

Organizational skills

Office software

Conference coordination

Contract processing

Education

Bachelor's degree in business or related field

Tools

Kuali

MS Office

Expense tracking software

Job description

Chapman University is seeking an Administrative Coordinator to assist the Department Chair of the Physician Assistant Studies program. You will support budgeting, scheduling, minutes, and general program coordination, ensuring financial plans stay on track and that faculty, students, and guests receive excellent administrative service.

You will help with accreditation/assessment activities, contract management, and data reporting, while maintaining confidentiality and supporting program